Approved SAP Committee 082510
SAP 1211.01
WESTERN COVENTRY FIRE DISTRICT
Standard Administrative Procedure
1211.01
Duties, Responsibilities and Qualifications of the Chief
Effective
Date:09/15/2010
Review Date:
09/2013
Number of pages: 4
1.
Purpose
1.1
To set forth the duties and responsibilities of the Chief of the Fire and
Rescue
Departments of the Western Coventry Fire District.
1.2
To set forth qualifications necessary for the position of Chief of the fire
and rescue
department.
1.3 To set forth the accountability and
organizational reporting structure surrounding the
position of Chief of the Department.
2. Scope
2.1 The Chief performs a variety of
technical, administrative, and supervisory work in
planning, organizing, directing and implementing fire prevention,
suppression and
emergency medical services to prevent or minimize the loss of life and
property by
fire and emergency medical conditions.
3. Overview:
3.1 The Chief of the Department reports to
the Chairperson of the Board of Directors or
in absence of said Chairperson, to the BOD's designee.
3.2
The Chief has charge of, will manage and be responsible for the protection
of life and
property within the Western Coventry Fire District relating to fire
fighting, fire safety
and emergency medical services.
3.3 The Chief has charge of, will manage
and be responsible for the enforcement of all
laws, ordinances and regulations relating to firefighters, fire fighting,
fire safety,
emergency medical technicians and emergency medical services.
3.4
The Chief has charge of, will manage and be responsible for the routine
monitoring
and completion of Departmental administrative, maintenance and training
functions.
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4. The Chief's duties and accountability
include:
4.1
Making rules concerning the operation of the Department and the conduct of
all
members.
4.2
Ensuring that appropriate protocols, policies and procedures are current,
that they are
made available for easy access by the Department membership, that the
membership
is kept informed of adoption and/or
revisions to these policies and procedures and
that they are strictly enforced.
4.3
Assigning subordinates to posts with the approval of the Board of Directors
when
appropriate,
and assigning subordinates to shifts and to duties, and be responsible for
their efficiency,
discipline, and the exercising of good conduct for the care and
custody of all district property used by the Department.
4.4
Having the authority to appoint qualified individuals to approved and
temporarily
vacant officer positions on an interim basis as per the policies of the
District in order
to maintain the immediate efficiency needs of the Department.
4.5 Handles grievances,
maintains Department discipline and
the conduct and general
behavior of Department members.
4.6
Coordinating and monitoring all programs designed by
the Department to provide
emergency service to the District and taking appropriate action to maximize
participation and ensuring compliance with Departmental policies regarding
absenteeism and conduct.
4.7
Taking
precedence and entire control of all units and their officers and all
members
when engaged in the service of the District.
4.8
By personal inspection and action or through delegated authority,
scheduling and
performing routine maintenance in order that all apparatus and equipment
is
maintained in good condition and available for instant use.
4.9 Scheduling, coordinating and monitoring
equipment and vehicle maintenance
performed by contractors.
4.10 Collect, recording and monitoring data
on all services rendered by the Department
and filing such reports as required with appropriate State agencies and
reporting all
such activity to the Board of Directors on a monthly basis and to the
taxpayers on an
annual basis.
4.11 Ensuring that the Department's fire/EMS
database is
maintained in a current
status.
4.12 Responsibility
for the adequate training of all
subordinate members
in the
performance of their assigned tasks and duties and shall record/document
all such
training in individual training records maintained for each member.
4.13 Conducting by himself/herself or his/her
qualified representative requested
smoke
detector and other related inspections mandated by the State Fire Marshal
throughout
the District and reviewing builder's plans for possible certification.
4.14
Preparing
plans-of-action (pre Plans) for fire and/or emergency
responses in
schools,
health-care facilities,
places of worship,
places of
public assembly,
commercial establishments,
or other high
value
structures,
or uniquely
hazardous
areas in the District.
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4.15 Anticipate the short and long-range
emergency needs of the District
and the
associated short and long-range administrative and operational needs of the
Department and making recommendations to the Board as to how to
satisfactorily
prepare and satisfy these needs.
4.16 By personal inspection and action or
through delegated authority ensuring that all
District buildings are kept clean and in good repair.
4.17 Having the authority to provide mutual
aid andlor detail apparatus outside the
boundaries of the District as he or she deems appropriate while not
compromising
protection within the District.
4.18 Having the power to suspend any member
for any violation,
incapacity, neglect,
insolence, insubordination, infractions of the Standing Operating
Procedures,
Standard Administrative Procedures or rules and regulations or failure to
follow
orders.
4.19 Ensuring that adequate and current
personnel records are maintained on all
members of the Department.
4.20 Conduct written performance evaluations
in accordance with approved procedures
and policies of his/her immediate subordinate officers at a frequency of no
less than
once annually and shall require that the subordinate officers do the same
for their
subordinate officers.
4.21 Formulates programs or policies to
alleviate operational deficiencies identified
within the Department.
4.22 Plans for and reviews specifications
for new or replaced equipment.
| 4.23 | Routinely informs the Board of Directors of the operational status and readiness |
of District apparatus and equipment and annually presents to the Board a
capital
replacement or procurement plan.
4.24 Preparing and presenting to the Board
of Directors the financial needs necessary
to maintain the operation of the Department.
4.25 Preparing financial information
concerning the annual budget and submit for
approval to the Board of Directors.
4.26 Maintain appropriate spending of the
District funds in accordance with the
guidelines set forth in the tax-payer approved budget for the respective
fiscal year.
4.27 Approval of financial information for payroll and purchasing as
outlined in the
Standard Administrative Procedures approved by the Board of Directors.
4.28 Preparing monthly payroll data on
active members for submission to the
Treasurer.
4.29 Promoting the Department within the
Community to include Recruitment, Fire
Prevention Initiatives and Fire and EMS Awareness.
4.30 Maintains an active membership in
professional organizations, which will
enhance the function of the Department.
4.31 Responsible for all Department
functions of the Chief not herein stated, but as
further described in the Charter and By-Laws.
4.32 Meets with elected or appointed
officials, other FirelEMS officials,
community
and business representatives and the public on all aspects of the
Departments'
activities.
4.33 Attends conferences and meetings to
keep abreast of current trends in the field;
represents the department at local, county, state and other meetings.
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4,34
Remaining
current
in Fire
science and EMS Technical Matters,
Personnel and
fiscal
Management by pursuing
appropriate educational opportunities.
4.35 Responds to alarms and directs activities
at tne
emergency
scene.
5.
i
Certification
as NFPA 1021 Fire Officer
1 or higher.
5.2
State
Certification
as EMT
(Cardiac),
or EMT(B) with Cardiac certification
within
12
months of appointment.
5.3
Rl
Assistant Deputy State
Fire
Marshal or Deputy
State
Fire
Marshal
certification
within
eighteen (18)
months of
appomtment.
5.4
Must have at least four (4) years prior work experience of a progressively
responsible
nature
in fire fighting
and prevention and emergency medical services, including
supervisory
duties which must have been
equivalent to Fire
and or EMS Captain or
higher.
5.5 Possess high school diploma or general
equivalency diploma awarded by a State or
Federal Education agency.
5.6 At a minimum, must possess or be
actively pursuing (with
the intentions of
completing within a reasonable amount of time) an accredited Associate's
Degree
in a
relevant field or equivalent
education in a field deemed appropriate by the Board of
Directors.
5.7 Skill in performing operations using
apparatus, pumps,
hoses,
and all other standard
fire fighting and rescue equipment.
5.8 Skill in driving heavy
and light
duty trucks.
5.9 Knowledge of maintenance requirements of
assigned vehicles,
equipment and
facilities.
5.10 Skill in performing
operations using office equipment
common
to this
Department,
to include:
telephone, mobile radio, pager,
computer keyboard, word
processing or data entry software, fax,
copier and printer.
5.11 Must possess working knowledge of
administrative office functions.
5.12 Must demonstrate effective verbal,
oral and written communication skills.
5.13 Ability
to deal effectively
with people in difficult
situations.
5.14
At the discretion of the Board of Directors,
must be a qualified
voter
and resident
of the Western Coventry Fire District.
This is deemed to be a highly
desirable factor
in the selection process.
5.15
Must be in full compliance with Standard Administrative Procedure (SAP)
1110.01, Hiring Policy and Procedure.
5.16
Responsible for ensuring that all practices and policies of the Department
are in
compliance with
applicable Federal,
State and local laws and regulations.
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