Western Coventry Fire District

4661 Flat River Road

Greene, RI  02827

(401) 397-7520

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March 19, 2009

WCFD Board of Directors Meeting

Present:

Richard Holt, Kent Novak, Peter Beauchaine, Jonathan Mitchell, Robert Guastini

Excused:

Also present:

Deputy Chief Hall, Tax Collector Joan Smith, Moderator Chuck Smith, Building Committee Chairperson John Humble, Treasurer Glen Underwood, Firefighter Desiree Fournier and Taxpayer Skip Mays

Meeting was called to order at 8:00 pm by Chairperson Kent Novak.

Approval of December 2008 and February 2009 BOD Meeting Minutes and February 2008 Budget Meeting Minutes:

December 18, 2008 BOD Meeting Minutes: Mr. Holt motioned to accept the minutes as presented, Mr. Guastini seconded, motion carried 5-0.

February 17, 2009 BOD Meeting Minutes: Mr. Guastini motioned to accept the minutes as presented, Mr. Holt seconded, motion carried 5-0.

February 24, 2009 Budget Meeting Minutes: Mr. Holt said that on Page #3 under New Station, the figure of $95,000 on line 2 should be $90,000.  Mr. Guastini motioned to accept the minutes as presented, Mr. Mitchell seconded.  Mr. Holt said, with the corrections, Chairman Novak agrees.  Motion carried 5-0.

March 10, 2009 Budget Meeting Minutes: Mr. Holt noted that on page 2 of the minutes, last paragraph, “Rescue Recovery Fund is currently at $200,000” should be “$229,000”.  Strike out “and adding $100,000 for the sale of Station 2” and change $342,000 to $271,000.  Mr. Beauchaine motioned to accept the minutes with the noted corrections, Mr. Mitchell seconded, motion carried 5-0.

Open Forum:

Nothing.

Chairman’s Comments:

Chairman Novak received his Ethics Forms in the mail yesterday, just a heads up to any officer that they have to be turned in by April 28^th and they have to be notarized.  Chairman Novak moves to

Building Committee Report:

Report copies handed out (New Fire Station Building Committee Report).  Building Committee Chairman Humble asked the BOD to authorize the Building Committee to enter into a contract with Joseph Mcphee Architects Inc.  Chairman Novak said this is a transition document; it picks up where Roland left off.  It assumes Roland’s contract.  There are some additional costs in it, administrative fees (40 hrs of labor at roughly $125/hour).  The total addition, worse case, is $18,000.  Mr. Guastini motions to put in the hands of the Building Committee a letter to enter into an agreement with Joseph Mcphee Architects or not after due diligence has been performed.  Mr. Holt seconded.  Chairman Novak said that shortly after Roland’s death he got his hands dirty right away and worked many hours for us and he has not yet received a dime.  Chairman Novak said that with out him (Joseph) we would not be in the new building until October.  The motion carried 5-0.

Moderator’s Report:

Mr. Smith said he spoke with Pastor Auld and he will do the invocation for the Annual Meeting.  He also spoke with Bernie George about having his scouts do the Flag Ceremony and the Pledge of Allegiance.  Chairman Novak will get a detail officer for the meeting.

Chief’s Report:

Report copies handed out (WCFD Activity Report, 2/1/09 Final Salaries and WCFD Data Breakouts, Stats Run from 3/1/08-2/28/09).  Mr. Beauchaine asked what type of Grant Captain Guastini went for.  DC Hall answered Pediatric EMS Equipment.  Mr. Holt motioned to accept the Chief’s report as presented, Mr. Mitchell, motion carried 5-0.

Treasurer’s Report:

Report copies handed out (Treasurer’s Report, General Ledger 2/1/09-2/28/09, Statement of Fund Balances and General Ledger 3/1/08-2/28/09).    Mr. Guastini motioned to accept the reports as presented, Mr. Holt seconded, motion carried 5-0.

Tax Collector’s Report:

Report copies handed out (email).  Mr. Holt asked Ms. Smith what the delinquent tax total was.  She replied that she didn’t have the total with her but she would supply it at the next meeting.  Mr. Underwood told the Board that our Charter states that taxes are to be paid in full by January 31^st of each year.  A change to this would help with cash flow.  Mr. Holt motioned to accept the Tax Collector’s report as presented, Mr. Guastini seconded, no further discussion, motion carried 5-0.

District Clerk’s Report:

Ms. Pomfret reports that the ad for the Annual Meeting  will be a 2”x5” block ad, the price will be approximately $150.00.

OLD BUISNESS:

            SAP/SOP Committee Update:

            Chairman Novak asked Mr. Mitchell to email everyone regarding APRA.

            Contract Committee Update:

            Chairman Novak reports that the employee contracts have been signed.

            Old Station Committee Update:

            Mr. Guastini recommends finding another person to appraise Station 2, the person he has been speaking with is too busy.  He will call a few real estate people.

            Cost Reduction/Avoidance Committee Update:

            Mr. Guastini has nothing to report.

NEW BUSINESS:

            Annual Meeting Reports:

            Hand outs (Official Notice Annual Meeting and Agenda)

            2009-2010 Budget Approval:

            Hand out (Proposed Budget 3/1/09-2/28/10).  Mr. Holt motions to approve the 2009-2010 Proposed Budget of $520,833.00, Mr. Guastini seconded, motion carries 5-0.

            Proposed Resolutions for Annual Meeting:

            Hand out (2009 Proposed Resolutions).  Resolution 3, change “use” in first sentence to “borrow”.

            Logistical Preparation for Annual Meeting:

Adjournment:

Mr. Beauchaine motioned to adjourn, Mr. Mitchell seconded, motion carried 5-0.  Meeting adjourned at 9:28pm.