Western Coventry Fire District

4661 Flat River Road

Greene, RI  02827

(401) 397-7520

_____________________________________________________________________

Date: 9-18-08

WCFD Board

Of Directors Meeting:

Present::

Chairman Kent Novak

Bd. Members

Peter Beauchaine                     Mod. Charles Smith                  Bldg. Comm. Ch. John Humble

Robert Guastini                        Tres. Glenn Underwood           Richard Holt

Peter Beauchaine                      Tax. Coll. Joan Smith              Skip Mays           

Jon Mitchell                              Chief Joel Pomfret

Motion by Jon Mitchell  seconded by Robert Guastini to accept August minutes as presented. Discussion. Unanimous vote to accept minutes as presented.

Open Forum:

None

Chairman’s Comments Kent Novak

 Chr. Novak reminded board members that on 9-24-08  the Town of Coventry Planning Commission will meet and the WCFD New Fire Station is on their agenda. Mr. Novak stated that he would like a strong department member showing support for the project.

Also District officers and board members have been invited to the department outing on 9-27-08 at the Hickory Ridge Camp Ground to start at noon time.

No date has been finalized to have the ISO representative come to the station and brief the board of directors.

Chief’s Report: Joel Pomfret (attached)

Monthly report read into record.

Chief and Deputy Chief visited some of the surrounding stations and undated our run cards, and obtain other information ref. to mutual etc.

EMA Disaster drill went well with three of our officers participating (Capt Mann, Dep. Hall, and Chief Pomfret )in the shelter rescue exercise.  The town of Coventry was the first in the state to coordinate the EOC and Shelter exercise into one event

Firefighter gear has been received and inventoried by Dept. Ch hall and Capt Guastini, and will be issued as soon as the cataloging is completed.

Motion made by Jon Mitchell seconded by Peter Beauchaine to accept the Chief’s report as given. Discussion.

Peter Beauchaine would like to commend the department for being well represented at the exercise   at the EOC in town. There were many other fire departments there with one or two people. But WCFD made a good standing. (there were 27 participating departments.)

Robert Guastini asked if the people that were taking part in these classes the district is paying for that there was a procedure in place as to responsibility tied is with these class payments.

Chief Pomfret responded by saying that for the last 10 yrs. (?) the policy has been is that what ever money in paid out for class, or equipment that individual would have repay the department, in either money or service.

Skip Mays stated that individuals in the dept. that have recently taken courses and have not successfully completed then. Did the District get reimbursed from them?

Chr. Novak stated that this question may have generated a personnel issue as with performance , with those members who participated, this will have to be reviewed with our policies, and the OMA.

Unanimous vote to accept the Chief’s report.

Tres. Report Glenn Underwood (report attached)

 Glenn stated that we were 6 months into the fiscal year shows we are on target on the revenue side, we did fairly well on the expense  side.

Glen stated that he received the proposal from the other financial company, but after comparing them  , after comparing that with Centreville Bank,  he believes Centreville Bank is the better, and that he will have a  formalized proposal ready to be vote on soon.

Motion made by Peter Beauchaine seconded by Bob Guastini to accept the treasurer’s as read. Discussion. Unanimous vote to accept.

Tax Collectors report: Joan Smith(report attached)

Joan read out the amounts collected and owed with an ending uncollected balance of  $51,472.

Motion made by Robert Guastini seconded by Jon Mitchell to accept the report as read. Discussion. Unanimous vote to accept.

District Clerk’s report Denis Fournier

No Report

Building Committee Report John Humble (report attached)

John stated the site walk has been completed, the contract has been awarded to the Alhambra Co. by the committee  for $1,665, 330. and has to be approved by then board of directors’.the costs would be about $201.00 per sq. foot the building would be the basic building $1, 645, with $20,330. alt #2 radiant heat.

On 9-10-08 an ad was placed inviting property abutters to invite then to attend the next BCM and also to make sure they were aware of the hearing at the town planning board. There were 10 returned receipts returned and there were 5 of the abutters that showed up at the committees next meeting.

Their main concern was that they wanted to see the minimum amount of trees cut.

Robert Guastini stated he had heard that a proportion of  a stone wall had been taken off the districts property .

John Humble explained that he believes those stone taken were done so through a misunderstanding.

Kent Novak stated that the building committee is dealing with the issue and a police report was filed, number 08-4116  The police  filed the following disposition as it stands

With the police is, No further action  taken on the missing wall as it appears to have been a miss communication pending further development on the dumping. Two members of the building committee will meet with the father and son who took the stones. We hope to have an answer by next board meeting, the worth of the stone is appa. $270. per one and a half ton.($180.00 a ton, another com. And the costs per ton was $153.00 ).

Motion by Bob Guastini seconded b y John Mitchell  to award the bid to Alhambra Const.for $ 1,665.330. Discussion. Unanimous vote to award the bid to Alhambra Const.

On behalf of the Board of Directors, Kent Novak thanked building committee Ch. John Humble for a job well done . This was followed with applause from those present.

Motion made by Peter Beauchaine seconded by Robert Guastini to accept the building commigttee’s report as presented, Discussion. Unanimous vote to accept.

OLD BUSINESS

SAP/SOP committee report;

The chairman was able to be at the meeting due to illness.

Kent Novak read Tom’s Haynes notes from 9-04-08 on the environmental wells from Steven Goudy, Lincoln Environmental a div of ATC Lincoln Assc. Test wells.

Lincoln Assc has three consecutive test on the wells they need four and the last well found noncompliant one more test is required. test id due in Oct 2009.   

The test from the Oct. 2008 seemed to be ok, we will be receiving letter indicating the test wells are incompliant At that point we will allowed to permanently close the wells.

Hiring a company similar to Lincoln Env does permanent closure. To close the wells, and this is  done by filling the wells permanently with concrete.

There has been no meeting of the sap/sop committee.

Skip Mays re: the ISO 50 draught, he stated that when he spoke to someone in New Jersey this person did not know what the 50yr draught is all about. More definitive information would be forth coming.

Public Safety Communication request from the Town of Cov, was asking for. Kent has no further info on this and will continue this to another meeting.

Next meeting is schedule for 10-16-08 at 6:30pm. And he would be anticipating a Board meeting strictly for ISO..

Motion  made by Peter Beauchaine seconded by Jon Mitchell to adjourn. So Voted

Denis F. Fournier

WCFD Clerk