Western Coventry Fire District

4661 Flat River Road

Greene, RI  02827

(401) 397-7520

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Date 8-28-08 (meeting postponed from 8-21-08)

WCFD

Board of Directors Mtg.

Present:

Ch. Kent Novak                          Chief Joel Pomfret                 Ch. John Humble  Bld Comm

Peter Beauchaine                        Tres. Glenn Underwood         FF John Owen Jr.

Thomas Haynes                          Tax Col. Joan Smith               Richard Holt  Bld Comm

Jon Mitchell                                Mod. Charles Smith               Skip Mays

                                                    Capt. R. Mann                       

Absent: Robert Guastini

Motion: Made by Tom Haynes seconded by Jon Mitchell to accept  minutes as presented. Discussion.

               Unanimous vote to accept.

Open Forum: This is where a member of the public has a chance to address the board if he/she has to leave early.

 Chairman’s Comments: Kent Novak thanked the members for moving the meeting date up one week, and also the agenda is posted on the districts website(new). Kent stated he would like to utilize the website more.

Moderators report: Charles Smith

No Report.

Chief;s Report: Chief Joel Pomfret (attached)

Department stats were read , calls are at a 10.2% increase , the ATV has been delivered last week and the trailer has been ordered. It is being garaged at station one.

Trainings are progressing well.

Delivery date of the turnout gear is 9-11-08.

A grant of $6000.00 covering a skid mount pumping unit for the RTV and hand tools was received and we would have to match $3000.00.

Chief has been working the schedule so that there would be six days of ALS coverage.

Request from the Town of Coventry to start a fund to maintain, the public safety communication system

with our contribution being $2500.00.

Kent Novak will place this on the September agenda.

ISO Update: Kent Novak.

Kent has located ISO requirements on the website and has printed them up… Kent further stated he is trying to get an ISO representative to speak to the board about  ISO. Kent further stated that if they had to call a special meeting of the board then so be it.

ISO Committee appointment.

Treasurer’s Report Glenn Underwood (attached).

Report was read. Truck maintenance and fuel costs have risen and have to be watched carefully.

The audit for the district has started.

Kent asked Glenn, “How should the legal fees be apportioned? Should the fees go to the general budget as opposed to the building budget?”

This question being held until the building comm. report.

Tax Coll. Report Joan Smith (rpt attached)

New value for the district is $443,333,451.00.

Motion made by Jon Mitchell seconded by Tom Haynes to set the tax rate at $1.04 per thousand

property evaluation .  Discussion. Unanimous vote to set rate at $1.04 per thousand.

District Clerk’s Report Denis Fournier

No Report

Building Committee Report John Humble ( rept attached)

There have been four committee reports since last bd mtg.

Station pre bid information meeting held on 8-19-06, was attended by 9 contractors.

Later at the bid opening, the interested builders were in order of lowest to highst bidder were;

1.      Alhambra                   3. Nationwide Construction

2.      Essex/Alborggh         4. Pezzucco Construction

These were the lowest four in the order given.

Building Comm. Ch. John Humble stated that the contract would not be awarded till the building committee had reviewed the bids.

Bd. Ch. Kent Novak thanked John and his committee for the work that has been done especially since the annual meeting. He said the hard word showed not only in the number of bids received but the numbers submitted as well.

Glenn Underwood stated that the Summit station was going to be  under consideration to be sold once the new station is built, and we should start now getting the papers in order to sell because of the environmental issues that arose from the gas spill.

Tom Haynes stated that he will contact Lincoln Environmental and get the necessary information.

Motion made Tom Haynes seconded by Jon Mitchell to approve the treasurer’s report, and the building committee’s report. Discussion. Unanimous vote to approve the two reports as given.

New Business:

Tom Haynes and Jon Mitchell were asked to review SAP1211 in July with no mention of a review committee; after discussion  it was learned that no action had been taken on this SAP and also they felt it was not necessary to expand or even start a review committee because #1 It would violate the OMA., and #2 the results would be coming back to the board of directors for approval.

Motion made by Jon Mitchell seconded by Peter Beauchaine that John Mitchell, Tom Haynes, Chief Pomfret and D/Chief Hall would be the committee to review SAP 1211. Discussion. Unanimous vote to approve.

Kent Novak brought SAP 4205(Draft) for District Procedure for procurement amendment. This was brought to the table the concern that if a bid is close to going to the next higher level of expense, the costs should be figured when giving the job, also there are amounts money excluded from the scale, $5000.00 and $1000.00.

Kent stated he felt that this could be a question for the review of this SAP when it is reviewed.

A  document tracking sheet was introduced at the meeting to  follow SAP’s SAG’s & SOP’s as they are reviewed. This sheet was accepted by the board.

Motion: made b y Jon Mitchell, seconded by Peter Beauchaine that the Review committee for the SAP’s etc.be Chairman Tom Haynes, Jon Mitchell, Robert Guastini. Discussion. Unanimous vote to appoint the Review Committee.

ISO  committee appointment will be moved to the Sept.,18,2008 board meeting.

Kent stated he has a goal of getting all OMA dept. records on the webb site, to include SAP’s SOP’s SAG’s and board of directors minutes, chief’s report, treasure’s, tax collectors report. Etc.

Open Forum: to stay as part of the meeting.

Next scheduled board meeting is 9-18-08 at 6:30 PM.

Motion made by Peter Beauchaine, seconded by Jon Mitchell. So Moved.  8:11 PM

Denis F. Fournier

WCFD Clerk