Western Coventry Fire District

Board of Directors Meeting

Summit Fire Station

1110 Victory Highway

Greene, RI 02827

Thursday, January 28, 2010 6:30 pm

AGENDA

1)      Minute’s of  November and December, 2009 Board of Directors Meetings 

2)      Chairman’s Comments  (Kent Novak)

3)      Moderator’s Report  (Chuck Smith)

a)      Resignation/Withdrawal of Board of Director Robert Guastini

b)      Recommendation to Appoint Steven Autieri Esq. to Vacant Board of Directors Position

4)      Chief’s Report  (Chief Pomfret)

a)      RI Forestry Grant (Matching Grant) Update/Participation

b)      Cascade System Grant Update

c)      AFG Grant Update

d)      Safety Concerns

e)      4 Guys Engine Presentation

5)      Treasurer’s Report  (Glenn Underwood)

a)      Budget Concerns

6)      Tax Collector’s Report  (Joan Smith)

7)      2010 – 2011 Fiscal Year Budget Development

a)      Review 1^st Draft of Fiscal Year 2010 – 2011 Budget

8)      District Clerk’s Report  (Jean Pomfret)

a)      Posting of Notice of Intent to Run for District Office

b)      Candidates for BOD

9)      Building Committee Report  (Kent Novak)

a)      As Built Drawings

b)      Station Ledger (Glenn Underwood) (Richard Holt)

c)      Computer Update/Next Step(s)

d)      Storage Needs/Recommendation to Purchase 12’ X 24’ Building

e)      Status of Summit Electric Work

f)       Outstanding/Anticipated Bills/Expenditures for New Station

g)      Punch List 3 Status

h)      Other Issues

10)  SAP Committee Update (Jon Mitchell)

a)      November 14, 2009 Minutes

b)      Review/Approve SAP 5216 – District Correspondence

c)      Review/Approve SAP 5211.10 – Records and Documentation

d)      Review/Approve 5210.10 – SAP ID Codes

e)      Review/Approve SAP 4205 – Procurement Procedures

f)       Next Meeting – February 13, 2010

11)  Old Business

a)      Station Sale Update

b)      Grant Opportunities

12)  New Business

a)      Department Apparatus Committee Recommendation Regarding Engine 9

b)      Preparation of Bid Package for Engine 9 Replacement

c)      Dawson Group Proposal for Rescue Recovery

d)      Night Time Staffing Incentive

e)      Review 1^st Draft of Fiscal Year 2010 – 2011 Budget

f)       Next BOD Meeting: February 18, 2010

13)  Open Forum

14)  Adjournment

*    Votes may be taken

*     Reports should be distributed to Board members for their review several days prior to this meeting.

Board of Directors

Kent Novak – Chairman, Robert Guastini, Richard Holt, Peter Beauchaine, Jonathan Mitchell

Charles Smith - Moderator, Jean Pomfret - District Clerk,

Glenn Underwood – Treasurer, Joan Smith - Tax Collector