Western Coventry Fire District

Board of Directors Meeting

Summit Fire Station

1110 Victory Highway

Greene, RI 02827

Thursday, December 17, 2009, 20096:30 pm

AGENDA

1)      Minute’s of  November, 2009 Board of Directors Meeting 

2)      Chairman’s Comments  (Kent Novak)

3)      Moderator’s Report  (Chuck Smith)

4)      Chief’s Report  (Chief Pomfret)

a)      RI Forestry Grant (Matching Grant) Update/Participation

b)      AFG Grant Update

5)      Treasurer’s Report  (Glenn Underwood)

a)      Budget Concerns

6)      Tax Collector’s Report  (Joan Smith)

7)      2010 – 2011 Fiscal Year Budget Development

a)      Review 2009 – 2010 Fiscal Year Forecast

b)      Set Parameters for 2010 – 2011 Fiscal Year Budget

8)      District Clerk’s Report  (Jean Pomfret)

a)   Posting of Notice of Intent to Run for District Office

9)      Building Committee Report  (Kent Novak)

a)      Water Quality Update

b)      As Built Drawings, Owner’s Manuals, Warranties Receipt by District

c)      Station Ledger (Glenn Underwood) (Richard Holt)

d)      Computer Update/Next Step(s)

e)      Storage Needs/Steel Container Purchase

f)       Status of Summit Electric Work

g)      Outstanding/Anticipated Bills/Expenditures for New Station

h)      Punch List 3

i)        Other Issues

10)  Administrative Vehicle Committee Report (Peter Beauchaine)

11)  SAP Committee Update (Jon Mitchell)

12)  Old Business

a)      Station Sale Update

i)        Opening of  “Invitation to Bid” Bids for Old Summit Station

ii)      Possible Recommendation to Award Bid for Old Summit Station

iii)    Next Step(s)

iv)    Possible Listing of Old Summit Station With Broker

b)      Grant Opportunities

13)  New Business

a)      VFIS Insurance Policy Update

b)      Set IRS Mileage Reimbursement Rate Effective 1/1/10

c)      Streetlight Request – West Log Bridge Road

d)      Next BOD Meeting: 1/21/10

13)  Open Forum

14)  Adjournment

*    Votes may be taken

*     Reports should be distributed to Board members for their review several days prior to this meeting.

Board of Directors

Kent Novak – Chairman, Robert Guastini, Richard Holt, Peter Beauchaine, Jonathan Mitchell

Charles Smith - Moderator, Jean Pomfret - District Clerk,

Glenn Underwood – Treasurer, Joan Smith - Tax Collector