1) Minute’s of October, 2009 Board of Directors Meetings

2) Chairman’s Comments (Kent Novak)

3) Moderator’s Report (Chuck Smith)

4) Chief’s Report (Chief Pomfret)

a) RI Forestry Grant (Matching Grant) Update/Participation

b) Engine 9 Update

c) Cost Implications of New EPA Regulations (effective 1/1/2010)

d) New Station Open House

a) Budget Concerns

6) Tax Collector’s Report (Joan Smith)

7) District Clerk’s Report (Jean Pomfret)

a) Posting of Notice of Intent to Run for District Office

8) Building Committee Report (Kent Novak)

a) Motion for BOD to Assume Building Committee Role

b) Water Quality Update

c) Station Ledger (Glenn Underwood) (Richard Holt)

d) Recommendation to Purchase Computers

e) Identification of Storage Needs/Next Steps

f) Status of Summit Electric Work

g) Outstanding/Anticipated Bills/Expenditures for New Station

h) Other Issues

9) Administrative Vehicle Committee Report (Peter Beauchaine)

a) Soliciting of Bids for Replacement Vehicle

10) SAP Committee Update

a) Minutes of 9/10/09 Meeting

b) SAP Committee Member Resignation and/or Removal

c) Review/Approval of SAP 4605: Mileage Reimbursement for Official Travel

d) Review/Approval of SAP 5210.1: Standard Operating and Administrative Procedures,

Development and Approval

e) Review/Approval of SAP 5211: Access to Public Records Act

f) Review/Approval of SAP 5354: Western Coventry Fire District Policy on Harassment

g) Next Meeting: 12/12/09

11) Old Business

a) Station Sale Update

i) Purchase Proposal/Possible Sale of Old Summit Station

ii) Next Step(s)

iii) Presentation by Angela Gannon, Real Estate Broker

iv) Possible Listing of Old Summit Station With Broker

b) Grant Opportunities

12) New Business

a) VFIS Insurance Policy Update

b) Budget Preparation Process and Timetable

c) Next BOD Meeting: 12/17/09

13) Open Forum

14) Adjournment

* Votes may be taken

* Reports should be distributed to Board members for their review several days prior to

this meeting.

Board of Directors

Kent Novak – Chairman, Robert Guastini, Richard Holt, Peter Beauchaine, Jonathan Mitchell

Charles Smith - Moderator, Jean Pomfret - District Clerk,

Glenn Underwood – Treasurer, Joan Smith - Tax Collector