1. The meeting was called to order at 19:00 at the Summit Station.

2. Present at the meeting were committee members Richard Holt, Kent Novak, Skip Mays and John

Humble. Also present was Earl Mann. Committee member Interim Chief Russell Lacaillade was not

present.

3. On an approved motion made by Skip Mays and seconded by Kent Novak, the minutes of the August

25, 2010 SAP Committee meeting were accepted.

4. On a unanimously approved motion made by Richard Holt and seconded by Skip Mays, the latest

version of Sap 5116.00 Complaints was approved as amended for submission to the Board of Directors.

It was further agreed that SAP 5116.00 will suffice as a procedure for the resolution of grievances

internal to the Department and Board of Directors.

5. On a unanimously approved motion made by Skip Mays and seconded by Kent Novak, the latest version

of Sap 4570.00 Property Disposal Procedure was approved for submission to the Board of Directors.

6. On a unanimously approved motion made by Skip Mays and seconded by Richard Holt, the latest

version of Sap 5211.05 Property Disposal Procedure was approved as amended for submission to the

Board of Directors.

7. On a unanimously approved motion made by Skip Mays and seconded by Kent Novak, the latest version

of Sap 7900.00 Rescue Recovery Funds was approved as amended for submission to the Board of

Directors.

8. Further editing will be performed on SAP 5210.00 to include giving authorization to the clerk to update

the SAP/SOP index as needed in a timely manner.

9. Addressing SAP 5216.00 Correspondence was tabled for a future meeting.

10. Addressing SAP 5354.00 Harassment was tabled pending advisement from VFIS. However, it was

agreed that the District’s written policy on harassment should be a SAP only and not included in the

Department’s SOP manual in order to avoid confusion and discrepancies.

11. John Humble stated that he and Capt. Guastini met with Kim Dawson of the Dawson Group on

8/31/2010 to obtain guidance on establishing a HIPAA policy. The creation of a draft policy will be

attempted in preparation for the next SAP committee meeting.

12. The next SAP Committee meeting was scheduled for 19:00, October 13, 2010 at the Summit Station.

13. On an approved motion made by Skip Mays and seconded by Richard Holt, this meeting adjourned at

21:09 with the understanding that items on the agenda that had not been addressed will be carried

forward.

WCFD SAP Committee Members

John Humble (C), Kent Novak, Richard Holt, Skip Mays, Interim Chief Russell Lacaillade