Standard Administrative Procedure (SAP)
Committee Meeting
Wednesday, June 23, 2010, 7 p.m.
Minutes
The meeting was called
to order at 19:00 at the Summit Station.
Present at the meeting
were committee members Richard Holt, Kent Novak, Skip Mays and John Humble.
Also present was board chairman Earl Mann and Acting Chief Russell Lacaillade.
Chief Joel Pomfret was not in attendance.
On a unanimously
approved motion made by Richard Holt and seconded by Skip Mays, the minutes of
the June 2, 2010 SAP committee meeting were accepted.
On a unanimously
approved motion made by Skip Mays calling for a recess brought on by the need
to address a visit by members of a local television station and seconded by
Richard Holt, the meeting recessed at 19:20 and reconvened at 19:40.
After a lengthy
discussion with particular attention to a member district residency or
non-residency requirement and with the abstention of Kent Novak and the
approval of John Humble, Skip Mays and Richard Holt, the motion made by Skip
Mays and seconded by Richard Holt to accept the minor editing efforts by
Richard Holt of the following SAPs was accepted:
1211.02 Duties,
Responsibilities & Qualifications of the Deputy Chief.
1620.00 Standard
Administrative Reprimand & Disciplinary Procedure.
4205.00 Procurement
Procedure.
4605.00 Mileage
Reimbursement for Official Travel.
5116.00 Complaints by
Citizens.
5211.10 Records
Keeping/Documentation.
5354.10 Equal
Opportunity Policy.
7100.00 District
Budgetary Process.
It was decided that of
the SAPs previously assigned to Richard Holt for minor editing, the following
needed further attention and would be addressed at the next meeting:
1211.01 Duties,
Responsibilities & Qualifications of the Chief.
5211.00 Access to
Public Records Act.
4570.00 Property
Disposal Procedure.
5354.00 WCFD Policy on
Harassment.
In order to avoid a
conflict in existing numbering, it was agreed that SAP 5211.00 shall be
reassigned the number 5211.05.
A copy of the
consolidation of SAPs 5210.00, 5210.10 & 5210.20 that all pertain to the
process of creating/formatting/approval of SAPs and SOPs was provided to the
committee members by John Humble and shall be further discussed at the next
meeting.
It was agreed that
Captain Guastini should be asked to contact the Dawson Group for assistance in
drafting a HIPPA policy that addresses both those assigned to district and
department duties as well as incident patients.
Kent Novak agreed to
continue the effort in establishing SAP 1211.09, Duties of the Safety Officer,
while taking into consideration the applicable content of NFPA 1521, Fire
Department Safety Officer.
Skip Mays provided an
updated draft of SAP 5216.00, Correspondence Policy for consideration at the
next meeting.
Richard Holt provided a
draft of a Rescue Recovery Funds utilization policy for further review at the
next meeting.
Copies of the town of
Coventry’s policies on e-mail, internet and computer use were provided to the
committee by tax collector Joan Smith for review and consideration at the next
meeting.
All remaining items on
the agenda that were not addressed at this meeting due to a time constraint
will be carried forward to the next meeting.
Richard Holt made the
suggestion that the next SAP committee meeting should take place prior to the
next district board meeting on August 18 in order that the committee can
present finalized SAPs to the board for approval therefore it was decided that
the next committee meeting will take place on August 11, 2010, 19:00 at the
Summit Station
WCFD SAP Committee Members
John
Humble (C), Kent Novak, Richard Holt, Skip Mays, Chief Jo
