WESTERN COVENTRY FIRE DISTRICT

4661 Flat River Road

Greene, RI 02827

Saturday, November 14, 2009 6:30PM

Standard Administrative Procedure (SAP) Committee Meeting

MINUTES

Meeting was called to order at 10:16am by Jon Mitchell.

Present: Jon Mitchell, Steve Autieri Esq., Chief Joel Pomfret, Kent Novak, CPT Mann.

Absent: Robert Guastini, Richard Holt

Motion was made to accept the minutes for the September 10,2009 SAP Committee Meeting by Chief Pomfret and

seconded by Steve Autieri Esq. The minutes passed as presented on a 4 - 0 vote.

Motion made by Steven Autieri Esq., seconded by Chief Pomfret to send the edited SAP 4605: Mileage Reimbursement

for Official Travel to the Board of Directors for approval at the 11119/09 BOD meeting. Passed on a 4 - 0 vote.

Motion made by Steven Autieri Esq., seconded by Chief Pomfret to send the edited SAP 5211: Access to Public Records

Act to the Board of Directors for approval at the 11119/09 BOD meeting. Passed on a 4 - 0 vote.

The committee placed SAP 5354: Western Coventry Fire District Policy on Harassment on hold.

Motion made by Chief Pomfret, seconded by Kent Novak to send the edited SAP 5210.1: Standard Operating and

Administrative Procedures to the Board of Directors for approval at the 11/19/09 BOD meeting. Passed on a 4 - 0 vote.

The committee placed SAP 4205: Procurement Procedures on hold.

The following SAPs have been assigned and edited documents should be sent to SAP committee members two days

before the next scheduled meeting: .

a. SAP 4205: Procurement Procedures - Richard Holt

b. SAP 5216: District Correspondence - Kent Novak

c. SAP 5211.1: Records and Documentation - Steven Autieri Esq.

d. SAP ????: Equal Opportunity Policy - Chief Pomfret

e. SAP 5210: SAP ID Codes - Kent Novak

f. SAP 1110: Membership Application Procedures - Chief Pomfret

Future SAP committee meetings will be held on the Saturday before the monthly BOD meeting at 10:00am.

Motion. made by Chief Pomfret to adjourn, seconded by Steve Autieri Esq. to adjourn. Meeting adjourned at 2:30pm on a

4 - 0 vote.