WESTERN COVENTRY FIRE DISTRICT

1110 Victory Highway

Greene, Rhode Island 02827

Phone (401) 397-7520

Fax (401) 397-1084

www.wcfd.net

Standard Administrative Procedure (SAP) Committee Meeting

Wednesday, December 1, 2010, 7:00 p.m.

AGENDA*

  1. Call to order and attendance.
  2. Acceptance of minutes of November 3, 2010 meeting.
  3. SAP 7200.00 Processing procedure of fire tax payments to include payments, both cash and non-cash, made in person at Summit Station.
  4. Should W4 documentation and BCI authorization form be attached to SAP 1110.00 Western Coventry Fire Department Membership Qualification and Application Procedures.
  5. Review status of the following SAP’s presently under consideration/review and/or edit:
    1. 5216.00 Correspondence Policy addressing sensitive/non-sensitive matters and internal/outgoing correspondence. (RH)
    2. Verify amendment to 5354.00 WCFD Policy on Harassment to include 12-15 month training frequency. (RH)
    3. Develop a HIPPA SAP that applies to the membership. (Capt. Guastini/Dawson Group, Chief Hall)
  6. Confirm compliance with RI EMS Rules & Regs. regarding mandatory documented policies.
    1. Conduct of personnel.  Locate SAP 5370.00 Standards of Conduct.  Address consequence of refusal to provide services as a method of conflict resolution.  (RH)
    2. Media relations.  Review SAP 5720.10, Non-Operational Media Interest… (RH, Chief)
  7. Review status of IT acceptable use SAP.  (Joan’s hard copy input/electronic copy not available therefore must transcribe.)
  8. Develop Firemen’s Fund management SAP.
  9. Establish plan to transfer SOP/SOG formatting to comply with SAP 5210.00 and incorporate SOP/SAG index into SAP 5210.00.  Consider changing number of SAP 5210.00 so that it appears as the first document of all SAP’s, SOP’s and SOG’s.
  10. Develop education and training benefits SAP.
  11. Develop procedure for management and securing of district hard copy documents and meeting recording tapes.
  12. Update on establishing secure electronic documentation control/server system.
  13. Reporting and investigation of incidents resulting from and involving department member’s actions and/or district property procedure.  See section 3 of SOP’s.
  14. Inventory control of district property procedure requested by treasurer.
  15. SAP Organizational chart.
  16. Smoking Policy
  17. WCFD’s compensation policy to reference RI DOL employment and overtime criteria.
  18. Any other SAP that the committee deems as being necessary or has been requested by the Board of Directors, District and/or Department officers.
  19. Schedule next meeting.
  20. Adjournment

 

 

*Voting by the committee on SAP matters may take place.  When ever practical and at the discretion of the chair, the meeting or any part there of may be conducted in an open forum.

 

WCFD SAP Committee Members

John Humble (C), Kent Novak, Richard Holt, Skip Mays, Chief Donald Hall