WCFD Building Committee Meeting

29 July, 2009

1. Recap of 22 July, 2009 building committee meeting. 

1. Kent Novak, Richard Holt, Joe Tatro, Chief Pomfret and John Humble present.
2. JH reported that he had been in contact with National Grid’s scheduling dept. via customer service on 20 July and was told that continuation of electrical service installation would take place between 21 and 28 July.   
3. JH reported that the sending of a letter to George Geisser of Geisser Engineering expressing the committee’s concerns with regard to Geisser’s billings will be sent within the next two to three weeks.
4. E. Osterman had installed a second stage regulator behind the mechanical room but evidently determined that a leak existed in the pipe between this regulator and the tank location.
5. The generator relocation effort is pending the removal of temporary power to the trailer by National Grid, the removal of the trailer and the return of the site contractor with suitable lifting equipment and final site clean up.
6. JH reported that the guard rail credit and the charge for the building sign light, added exit signs, interior door signs and street number sign will appear in the next change order, change order #12.
7. Alhambra will provide a CP for flag pole lighting options suggested by JMA.
8. When the supplier returns from vacation, the Chief agreed to follow up with arranging installation of address lettering to be applied to glass of main entrance doors.  JMA recommends that reverse  lettering be applied to the interior surface of the glass, that in the case of an emergency, instructions to call “911” or use of pull box be included in lettering.
9. Kent Novak reported that the Right Connection phone system installation will continue once the building has electrical power.
10. Capt. Mann had reported via a 17 July e-mail that the last 200 lb/2hr. leak test of the FP system that included the pipe to the pump house passed.
11. Chief Pomfret agreed to research fire protection systems and fire alarm systems service providers for service contract proposals.
12. Kent Novak reported that a state inspector inspected the two gas boilers on 20 July and indicated that the installation had passed and would send a certificate to the attention of the Chief.
13. Alhambra will investigate rain gutter issues and provide down spout strainers.
14. Lorenson plans to conduct another water quality test when electrical power is available for a substantial flow of the water.
15. Jor Tatro and Kent Novak visited the site and agreed on a location for the memorial stone.  Joe Tatro indicated that he plans to install the concrete base within the next two weeks.
16. The Alhambra base bid does not provide for blinds or shades for any interior or exterior window,.
17. Joe Tatro offered to spread fertilizer on the seeded areas of the site the coming weekend.
18. The sleeves to the bollards are expected to arrive within the next one to two weeks.
19. Based on a unanimously approved motion made by Joe Tatro and seconded by Kent Novak, it was agreed that the Ideal Shield $1,135.00 invoice for the partial delivery of the bollards be submitted for payment.
20. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP 053R1, $641.06 for street number lettering and additional interior signage was accepted.
21. JH reported that he had charged $127.20 worth of material to the WCFD account at Koszela’s Lumber Yard needed for installtion of the reception area finish work.
22. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, is was agreed that JH should be reimbursed for the kitchen hardware, $75.21.
23. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, JMA’s $569.40 invoice for printing expenses associated with documents required by the town was submitted for payment.
24. Joe Tatro to find a buyer for the unused galvanized steel nosing and rebar.
25. Kent Novak suggested that each committee member begin compiling their own punch list to be discussed at future building committee meetings.
26. The current budget ledger compiled by Richard Holt was reviewed by the committee members present.  The cost of the project continues to remain on budget.
27. The next building committee meeting is scheduled for 4:45 p.m., 29 July, 2009 at the “ye old” Summit Station.

2. For 29 July, 2009 building committee meeting
   1. Review individual punch lists.
   2. Update of National Grid electric service status.
   3. Plan for repairing damage caused by National Grid to ground next to pole, pavement, lettering and apron.
   4. Update of E. Osterman Propane’s installation.  Venting, additional regulators, etc.  Status of leak test and inspection?
   5. The generator relocation effort is pending the removal of temporary power to the trailer by National Grid, the removal of the trailer and the return of the site contractor with suitable lifting equipment and final site clean up.
   6. Status of change order #12 to include guard rail credit (CP 036, -$10,720), light fixture for building sign (CP 052, +$2,887.45), added interior signs and street address sign (CP 053R1, +$641.06), added exit signs (CP 054, +$713.00),  .
   7. Flag pole light proposals, CP 055, $1,363.73 for low voltage LED version.  CP 055A, $995.00 for standard incandescent flood light version for consideration.
   8. Chief to follow up with arranging installation of address lettering to be applied to glass of main entrance doors.  JMA recommends that reverse  lettering be applied to the interior surface of the glass, that in the case of an emergency, instructions to call “911” or use of pull box be included in lettering.  It appears that a decision has already been made by others to adhere a WCFD seal to one side of the main entrance door glazing.
   9. Fire pump house remote annunciator in admin office has an audible and visual alarm and also has a set of dry contacts.  Does dept. want to utilize these contacts to send a signal elsewhere?
   10. Status of researching fire protection and fire alarm service contract providers?
   11. Investigation into excessive rain water to gutter spill-over at bottom of pediment valleys. 
   12. Have strainers for down spouts been installed?
   13. Status of installing temporary plugging material in handling holes of cover of walkway manhole?  Joe Tatro.
   14. Status of drain hole drilling in walkway manhole by Joe Tatro?
   15. Status of determining well water quality and conditioning?
   16. Status of repair of settling cracks at door #1 and #2 of apparatus bay?
   17. Status of domestic washer and refrigerator replacement.
   18. Status of washer and dryer installation requirements in wash down room.
   19. Status of concrete base by Joe Tatro for memorial stone.
   20. Status of remaining furniture proposals, i.e., file cabinets.
   21. CO/NO sensor certification and on going testing plan TBD.
   22. Update status of finish work?
   23. Turn out gear storage.  Opening of mobile ready rack bids is anticipated for the 5 Aug. BC meeting.
   24. Status of restroom accessory installation.
   25. Shade for interior window of Chief’s office.
   26. Landscaping plan and schedule. 

                                                               i.      Status of applying fertilizer.

                                                             ii.      Seeding of touch up areas.

27. Identify landscaping equipment needs.
28. Status of balance of Ideal Shield bollard order?
29. Plan to relocate fire danger signage?
30. Plan for concrete patio?
31. PlymaVent installation plan?
32. Review the installation of a non activated fire hydrant.
33. Watch for requested emergency vehicle signs to be installed on Victory Highway by RIDOT.
34. Update of station street signage design, availability and cost.  Determine permitting requirements.
35. Is there a buyer for the unused galvanized nosing and rebar? 
36. Schedule member personnel for systems training.
37. Follow up letter to 26 June meeting with Geisser Engineering TBD. 
38. Review construction progress to date and schedule to completion.
39. Review cost ledger.
40. Discuss and possibly vote upon the above and any other project related business.
41. Set date for future meeting(s).