WCFD Building Committee Meeting

22 July, 2009

1. Recap of 15 July, 2009 building committee meeting. 

1. Kent Novak, Joe Tatro, Chief Pomfret and John Humble present.
2. JH reported that John Causey of National Grid engineering inspected the site on 10 July and determined that the provisions provided by WCFD for access to the utility poles and installation of the electric service were satisfactory with no further alterations needed.  Chief Pomfret reported that he had been informed informally that National Grid is requiring an additional 30’ of gravel road.  JH will contact John Causey once again for clarification.
3. JH reported that the sending of a letter to George Geisser of Geisser Engineering expressing the committee’s concerns with regard to Geisser’s billings will be sent within the next two to three weeks.
4. JH reported that Joe Capobianco, E. Osterman Propane manager, visited the site this date to assess the needs of the propane service plumbing.  He determined that the pipe already installed at the building by Germaine Plumbing will have to be disconnected by Germaine for the installation of a second stage regulator by E. Osterman.  Alhambra was notified.
5. JH reported that, according to Rick Amaral, there will be not be a credit for the labor involved in installing the regulator as Germaine did not carry the labor as a line item.
6. The generator relocation effort is pending the removal of temporary power to the trailer by National Grid, the removal of the trailer and the return of the site contractor with suitable lifting equipment and final site clean up.
7. The guard rail credit will appear in the next change order, change order #12.
8. The flag pole was erected on 13 July by Joe Tatro and members.
9. JMA has been requested to propose a light fixture to illuminate the flag.  Alhambra will follow up with cost.
10. Chief agreed to follow up with arranging installation of address lettering to be applied to glass of main entrance doors.  JMA recommends that reverse  lettering be applied to the interior surface of the glass, that in the case of an emergency, instructions to call “911” or use of pull box be included in lettering.
11. Striping and lettering of pavement has been completed.
12. Kent Novak reported that the Right Connection phone system installation will continue once the building has electrical power.
13. It was unknown if the leak in the FP plumbing had been resolved.
14. Radio antenna has been installed.
15. Alhambra will investigate rain gutter issues and provide down spout strainers.
16. The report of well water quality from Lorenson was not ready.
17. Kent Novak reported that he had noticed a small crack in the concrete slab propagating from a pier at bay #2.
18. Jor Tatro and Kent Novak agreed to visit the site to establish a location for the memorial stone.  Joe Tatro agreed to construct the footing for the stone but may not be able to address the project for another 4 weeks and asked that the delivery of the stone be delayed.
19. Joe Tatro stated that he is contemplating constructing a concrete patio at the day room exit door area.
20. The recently ordered storage cabinet and computer desk had arrived and were being stored at the Summit Station.
21. Based on unanimously approved motions made by Kent Novak and seconded by Chief Pomfret, the purchase of 30 chairs from Bus Chairs for $1,079.23, 15 tables from Sweet Supply for $1,323.50, 5 shelving units with 120 bins from Home Depot for $678.20 and 10 window blinds from www.stevesblindsandwallpaper.com for $805.60 plus shipping was approved.
22. Chief Pomfret requested investigation into Alhambra providing a privacy blind for the interior window of the Chief’s office within the base bid.
23. With the exception of the refrigerator, all other appliances were on site.  The refrigerator delivered was damaged and was to be replaced.  Due to an omission of information by JH, the domestic dryer delivered was assumed to be electric but should have been propane fired.  Lee’s Appliance was requested to make the necessary change in the order.
24. Based on a unanimously approved motion made by Kent Novak and seconded by Joe Tatro, Ocean State Top Shop invoice for $3,655 was approved for payment.
25. Chief Pomfret stated that the restroom accessories had been purchased for a total of $740.
26. It was agreed that as a temporary measure and once the new station is operational, that the fire danger sign presently in use at the Summit Station will be relocated to the new site.
27. JH reported that a letter had been sent to Jacob Peabody documenting the results of a meeting at which Jacb Peabody agreed that planting of bushes/trees around the perimeter of the pervious parking area was not necessary due to existing natural woodlands.
28. Joe Tatro offered to spread fertilizer on the seeded areas of the site.
29. Chief Pomfret stated that he has requested Capt. Mann to provide JH with Plyma Vent installation information to be passed on to Alhambra.
30. The sleeves to the bollards are expected to arrive within the next one to two weeks.
31. The current budget ledger compiled by Richard Holt was reviewed by the committee members present.  The cost of the project continues to remain on budget.
32. The next building committee meeting is scheduled for 4:45 p.m., 22 July, 2009 at the “ye old” Summit Station.

2. For 22 July, 2009 building committee meeting
   1. Update of National Grid electric service schedule.
   2. Update of E. Osterman Propane’s installation of equipment and leak testing.
   3. The generator relocation effort is pending the removal of temporary power to the trailer by National Grid, the removal of the trailer and the return of the site contractor with suitable lifting equipment and final site clean up.
   4. The guard rail credit will appear in the next change order, change order #12.
   5. Status of obtaining cost to install a spot light for the flag?
   6. CP 053R1, $641.06, for 9” H cast Al street number (1110) mounted on main entrance pediment plus additional interior signs already approved per CP 053, $322.14.
   7. Chief to follow up with arranging installation of address lettering to be applied to glass of main entrance doors.  JMA recommends that reverse  lettering be applied to the interior surface of the glass, that in the case of an emergency, instructions to call “911” or use of pull box be included in lettering.
   8. Status of FP system pressure tests.
   9. Investigation into excessive rain water to gutter spill-over at bottom of pediment valleys. 
   10. Have strainers for down spouts been installed?
   11. Status of building sign light installation.
   12. Status of steel plugs for holes in cover of walkway manhole?
   13. Can holes for drainage be drilled into walkway manhole cover?
   14. Status of determining well water quality and conditioning.
   15. Status of repair of settling cracks at door #1 and #2 of apparatus bay. 
   16. Outcome of determining location for the memorial stone.
   17. Status of remaining furniture proposals.
   18. Incidental furniture, waste paper baskets, shelving, etc. orders.
   19. CO/NO sensor certification and on going testing plan TBD.
   20. Status of domestic dryer change out, electric to gas. 
   21. Update status of finish work and kitchen cabinet hardware installation.
   22. JH reimbursement for finish work hardware, $75.21.
   23. Turn out gear storage.
   24. Status of restroom accessory installation.
   25. Janitorial equipment purchase status.
   26. Shade for interior window of Chief’s office.
   27. Landscaping plan and schedule. 

                                                               i.      Status of applying fertilizer.

                                                             ii.      Seeding of touch up areas.

28. Identify landscaping equipment needs.
29. Process Ideal Shield bollard order invoice.
30. Status of balance of bollard order, sleeves.
31. PlymaVent installation plan.
32. Watch for requested emergency vehicle signs to be installed on Victory Highway by RIDOT.
33. Update of station street signage design, availability and cost.  Determine permitting requirements.
34. What does WCFD do with five 11’ sections of unused galvanized steel nosing? 
35. Schedule member personnel for systems training.
36. Follow up letter to 26 June meeting with Geisser Engineering. 
37. Review construction progress to date and schedule to completion.
38. Review cost ledger.
39. Discuss and possibly vote upon the above and any other project related business.
40. Set date for future meeting(s).