WCFD Building Committee Meeting

1 July, 2009

1.  Recap of 24 June, 2009 building committee meeting. 

1. Richard Holt, Kent Novak, Joe Tatro and John Humble present. 
2. An attendance correction to be made was noted by Richard Holt for the 24 June meeting.  Kent Novak was present.  Chief Pomfret was not present.
3. Alhambra?s May requisition was corrected to the satisfaction of the committee and signed by Alhambra and JMA.  The corrected requisition will be submitted to treasure Glenn Underwood.
4. Architect Joseph McPhee is on vacation this week so Alhambra?s June pencil requisition will be reviewed for payment next week.
5. A meeting with Geisser Engineering to discuss concerns regarding prior billings is to be scheduled for Friday, 26 June.
6. JH reported that since the work associated with paving the access to Victory Highway was completed without incident, Alhambra has concluded that it will not be necessary for Northern Site Contractors to pursue obtaining a certificate of liability insurance naming RIDOT as additionally insured.  
7. CP 036, $10,720 credit for guard rail remained outstanding.  CP 050, $4,706.47, was submitted by Alhambra for a less sophisticated guard rail design totaling 145? in length of 2? x 10? rails and 6? x 6? posts, spaced 8? on center, 36?? bellow grade and 24? above grade that the town engineer approved at the meeting that took place on 24 June at the planning office.  Joe Tatro has offered to provide the labor for installation if WCFD purchases the material.  He estimates the total cost to be in the order of $2,500. 
8. Alhambra submitted CP 051, $1,606.59, for a concrete transition between the bituminous pavement and the pervious parking area.  Joe Tatro will investigate the possibility of placing additional rotten rock in this area rather than pay for the concrete transition.  Note: Per the drawing, the pavement surface elevation at this interface is called out to be 511.35?.  The pervious parking surface is called out to be 511?.  Reason for difference to be determined.
9. Alhambra has stated that Northern Contractors will provide a filter fabric lined trench filled with stone along the west end of the pervious parking area at no charge to assist in the prevention of erosion in this area.
10. Alhambra has yet to verify that the plumbing sub-contractor obtained a permit that includes propane plumbing installation.
11. JH reported that Koszela Lumber provided the equipment and personnel to move the generator from the old Summit Location to the new site on 22 June.  Unfortunately, ground conditions were such that the equipment was not adequate to locate the generator on the concrete pad.  The generator was placed in bay #5 for safe keeping.  Weather permitting, Northern Site Contractors has offered to use their larger equipment on 29 June to place the generator.
12. Alhambra has yet to provide a proposal for the building sign light fixture.
13. JH reported that Lorenson had obtained samples of water from the well for mineral content testing on 17 June.  Results are expected within two weeks.
14. After much discussion and evaluation of the various phone system suppliers considered, Kent Novak made the unanimously approved motion that was seconded by Richard Holt that the contract should be awarded to The Right Connection for $4,075.
15. CP 049, $4,016.01 for 34 eastern red cedars to be planted around the perimeter of the pervious parking area was discussed with no decision made.  Further discussion of prioritizing landscaping needs is required.
16. It was agreed that applying fertilizing and other treatment of grassed areas will be postponed until the fall.
17. Alhambra has estimated that the cost of covering the surface of the pervious parking area with reclaimed asphalt is $5,100.  The committee decided to wait to see if tracking of rotten rock by foot traffic onto walkways and into the building will be a problem once the facility is in operation.
18. Alhambra to determine availability of gutter/downspout strainers.
19. JH reported that Alhambra has indicated that the cost for adding ?member parking only? lettering will be minimal.
20. JH reported that Capt Mann was monitoring the pressure testing of the sprinkler system and had noted a loss of pressure.  Alhambra was notified.
21. JH reported that there are four locations within the building of main entrance door buzzers; administrative office, day room, apparatus bay and hallway outside sleeping rooms.
22. JH reported that the magnetic strike is installed but unwired in the center post of the main entrance doors and could be activated at a later date if need be.
23. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, it was agreed that a 3? x 5? oak table and six chairs be purchased from Ocean State Furniture for $799 and a glass top be purchased from Kent County Glass for $125 for the day room.  
24. Kent Novak offered to shop for a stainless steel hood for the kitchen stove.
25. A date for delivery of appliances will be coordinated with Alhambra.
26. JH offered to obtain a price for a granite pedestal for the memorial plaque once mounted outside the present Summit Station.
27. Kent Novak reported that he had performed some initial investigation into window treatments.  No decision was made at this meeting.
28. Grangers will be considered as a source for restroom accessories to be supplied and installed by WCFD.  No decision was made at this meeting.
29. No further information was available regarding the railing color of the mezzanine.
30. No further information was available regarding the status of correcting the bollard order.
31. No further information was available regarding the building signage lighting.
32. Action is pending on obtaining steel plugs for the manhole cover located in the walkway.
33. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain on budget.
34. The next building committee meeting is scheduled for 4:45 p.m., 1 July, 2009 at the ?ye old? Summit Station.

2. For 1 July, 2009 building committee meeting
   1. Update of National Grid electric service schedule.
   2. Review June requisition #9.
   3. Report of 26 June meeting with Geisser Engineering. 
   4. Update status of propane plumbing town permitting. 
   5. Update of E. Osterman Propane?s installation of equipment.
   6. Status of generator relocation effort.
   7. Status of guard rail installation.
   8. Status of flag pole bolting template and base construction and erecting flag pole and solar powered flag pole light availability and cost.
   9. Status of pavement to gravel interface backfilling.
   10. Status of west end gravel parking area erosion control to be provided at no charge by Northern Site Contractors.
   11. Schedule for striping and lettering of pavement.
   12. Right Connection phone system installation schedule.
   13. Status of FP system pressure tests.
   14. Establish plan to install the station radio antenna and cable.  Has bracket arrived?
   15. Are strainers available for down spouts?
   16. Status of steel plugs for holes in cover of walk way manhole?
   17. Status of determining well water quality and conditioning. 
   18. Discuss memorial plaque consideration. Mounted WCFD provided bronze plaque on granite pedestal by Comoli Granite, $1,065.  WCFD installs.  
   19. Status of remaining furniture proposals.
   20. Incidental furniture, waste paper baskets, shelving, etc.
   21. Ensure plumbing for dishwasher and ice maker is provided.
   22.   CO/NO sensor certification and on going testing plan TBD.
   23. Establish appliance delivery timing.  Licensed plumber must install the stove.
   24. Status of finish work and kitchen cabinet hardware installation. 
   25. Turn out gear storage.
   26. Identify specification, source and installation of rest room accessories owned by WCFD.

                                                              i.      Toilet paper dispensers (4)

                                                            ii.      Paper towel dispensers (4)

                                                          iii.      Hand soap dispensers. (4)

                                                          iv.      Changing tables (2)

27. Janitorial equipment.
28. Window treatments, i.e., shades, blinds plan.
29. Landscaping plan and schedule. 

                                                              i.      Review CP 049, $4,016.01 for planting of 34 Eastern Red Cedar Trees

                                                            ii.      Significant watering plan to be established by department.

                                                          iii.      Seeding of touch up areas.

30. Identify landscaping equipment needs.
31. Status of building signage lighting fixture order and installation cost, CP 052, $2,887.45.
32. CP for 9? H cast Al street number (1110) mounted on main entrance pediment to be submitted by Alhambra.
33. Status of mezzanine railing paint color correction.
34. Status of bollard order.
35. Status of kitchen cabinet invoice.
36. Status of replacement of white painted stove hood with stainless steel model.
37. Look out for requested emergency vehicle signs to be installed on Victory Highway by RIDOT.
38. Update of station street signage design, availability and cost.  Determine permitting requirements.
39. What does WCFD do with five 11? sections of unused galvanized steel nosing?
40. Review construction progress to date and schedule to completion.
41. Review cost ledger.
42. Discuss and possibly vote upon the above and any other project related business.
43. Set date for future meeting(s).