WCFD Building Committee Meeting

24 June, 2009

1.  Recap of 17 June, 2009 building committee meeting. 

1. Richard Holt, Chief Pomfret and John Humble present. 
2. A meeting with Geisser Engineering to discuss concerns regarding prior billings is to be scheduled.
3. Review of Alhambra’s May requisition was postponed until the next building committee meeting due to the need for further corrections.
4. JH reported that a meeting took place 10:30 a.m. this date between architect Joseph McPhee, town engineer Bruce Hagerman, planning official Jacob Peabody and JH.  JM presented the modifications that had been made to the original site design that included provision changes for roof drainage plumbing, National Grid required gravel access, added pavement and walkways, apron vs. ADA walkway pitch difference, relocation of propane tank pad, added rip rap at retention pond and plans for plantings for buffering.  Bruce Hagerman agreed that a DOT standard guard rail at the west end of the pavement and pervious parking area could be replaced with a less robust system such as constructed with 6” x 6” post and 2” x 10” rails.  JMA to provide sketch to Alhambra for revision to CP 036, $10,720 credit for guard rail.
5. JH reported that at the site meeting held this date, the need for addressing drainage at the west end of the gravel parking area, concrete reinforcement at the junction of the pavement and gravel parking area and possibly covering the gravel parking area with re claimed asphalt to minimize erosion were discussed.  Alhambra to provide proposals.
6. Based on a unanimously approved motion made by Richard Holt and seconded by Kent Novak, CP 045, $1,000 credit for propane regulators and installation was accepted.  (E. Osterman Propane to provide and install.)
7. Based on a unanimously approved motion made by Richard Holt and seconded by Kent Novak, CP 048R1, $1,610.70 (reduced from $2,577.12) for providing the apparatus floor two color scheme was accepted.  Note: This CP includes the polymer grit as part of the epoxy paint mix.
8. Based on five unanimously approved motions made by Kent Novak and seconded by Richard Holt, it was agreed that four bunk beds and four night stands for the amount of $2,616 will be purchased from Ocean State Furniture, day room furniture for the amount of $1,227.99 will be purchased from Bob’s Furniture, a computer desk and chair for the amount of $278.99 be purchased from Staples, twenty-seven lockers for the amount of $4,208.79 will be purchased from Global Industrial and a Sandusky storage locker will be purchased for $259.00.
9. JH reported that Joe Tatro had ordered the necessary flag pole mounting bolts from Koszela Lumber at a cost of $162.
10. Alhambra has yet to verify that the plumbing sub-contractor obtained a permit that includes propane plumbing installation.
11. JH reported that Koszela Lumber will provide labor and equipment to relocate the generator from the Summit Station to the new facility scheduled for the following Monday
12. No decision was made regarding window treatments.
13. Alhamra has yet to provide a proposal for the building sign light fixture.
14. JH reported that Lorenson had not obtained samples of water from the well for testing as of this date.
15. Kent Novak and Richard Holt shall continue to research the phone and PA systems supplier proposals. 
16. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain on budget.
17. The next building committee meeting is scheduled for 4:45 p.m., 24 June, 2009 at the “ye old” Summit Station.

2. For 24 June, 2009 building committee meeting
   1. Review correction to May requisition # 8.
   2. Review June requisition #9.
   3. Schedule for billing discussion with Geisser Engineering. 
   4. Update of Alhambra satisfying DOT/PAP liability insurance requirements.
   5. Update status of propane plumbing town permitting.  Pressure testing results.
   6. Update of E. Osterman Propane’s installation of equipment.  
   7. Review revised CP 036 if available, credit for guard rail design reduction.
   8. Update

                                                              i.      Concrete reinforcement of pavement to gravel parking area interface

                                                            ii.      West end gravel parking area erosion control

                                                          iii.      Installation of reclaimed asphalt

                                                          iv.      White striping and “Member parking only” lettering.

9. Main entrance door bell(s) and magnetic strike update.
10. Phone/PA vender proposal review.  (Initial needs may be satisfied with fewer phones and/or equipment.)  Three incoming lines rather than two decision status.

                                                               i.      RI Telephone

                                                             ii.      CTG

                                                            iii.      Affordable Telephone

                                                           iv.      PASS

11. Status of FP system pressure tests.
12. Establish plan to install the station radio antenna and cable.  Has bracket arrived?
13. Are strainers available for down spouts?
14. Status of generator relocation effort.
15. Status of steel plugs for holes in cover of walk way manhole?
16. Status of determining well water quality and conditioning. 
17. Status of flag pole bolting template and base construction and erecting flag pole and solar powered flag pole light availability and cost.
18. Discuss memorial plaque consideration.
19. Status of remaining furniture proposals.
20. Incidental furniture, waste paper baskets, shelving, etc. 
21. Establish appliance delivery timing.  Licensed plumber must install the stove.
22. Status of finish work.
23. Turn out gear storage.
24. Identify specification, source and installation of rest room accessories owned by WCFD.

                                                               i.      Toilet paper dispensers (4)

                                                             ii.      Paper towel dispensers (4)

                                                            iii.      Hand soap dispensers. (4)

                                                           iv.      Changing tables (2)

25. Janitorial equipment.
26. Window treatments, i.e., shades, blinds plan.
27. Landscaping plan and schedule. 

                                                               i.      Review CP 049, $4,016.01 for planting of 34 Eastern Red Cedar Trees

                                                             ii.      Purchase and spreading of wetting agent and anti emergence product.

                                                            iii.      Significant watering plan to be established by department.

                                                           iv.      Seeding of touch up areas.

28. Identify landscaping equipment needs.
29. Status of building signage lighting fixture order and installation cost.
30. CP for 9” H cast Al street number (1110) mounted on main entrance pediment to be submitted by Alhambra.
31. Status of mezzanine railing paint color correction.
32. Status of bollard order.
33. Status of kitchen cabinet invoice.
34. Status of finish work.
35. Replacement of white painted stove hood with stainless steel model.
36. Letter requesting the installation of emergency vehicle signs on Victory Highway was mailed to DOT traffic engineering dept. on 6/23/09.
37. Update of station street signage design, availability and cost.  Determine permitting requirements.
38.  CO/NO sensor certification and on going testing plan TBD.
39. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
40. Review construction progress to date and schedule to completion.
41. Review cost ledger.
42. Discuss and possibly vote upon the above and any other project related business.
43. Set date for future meeting(s).