WCFD Building Committee Meeting

17 June, 2009

 

1.  Recap of 10 June, 2009 building committee meeting. 

    1. Richard Holt, Chief Pomfret, Joe Tatro and John Humble present. 
    2. Based on a unanimously approved motion made by Richard Holt and seconded by Joe Tatro, CP 040R1, $2,684.50, for gravel areas to provide access to utility poles per National Grid was accepted.
    3. It was agreed that questioning Geisser Engineering regarding the need and price for past monthly summary letters would be postponed until the apron concrete test results reached satisfactory results.
    4. Based on a motion made by Richard Holt and seconded by Joe Tatro, a vote was taken regarding acceptance or rejection of E. Osterman Propane’s June 5, 2009 service contract.  Richard Holt, Joe Tatro and John Humble voted in favor of acceptance.  Chief Pomfret abstained.
    5. CP 036, $10,720 credit for guard rail remains pending a meeting with town engineer to be scheduled by JMA.
    6. CP 048, $2,577.12 for providing the apparatus floor two color scheme was discussed as an FYI but further investigation into its back up remains to be carried out by Alhambra.
    7. Alhambra has yet to verify that the plumbing sub-contractor obtained a permit that includes propane plumbing installation.
    8. DOT’s Mid State office was notified on 6/5/09 of pending paving to street.  PAP permit must be on site.
    9. A June 10, 2009 letter from Joseph McPhee Architects, Inc. has been entered into the record of the project verifying that the roof drain line incorporating clean outs rather than manholes does not result in a drainage problem.
    10. JMA has been provided with the six portable extinguisher specification and mounting location per Capt. Mann, all 5lb, ABC.
    11. No decision was made regarding window treatments.
    12. Richard Holt reported that he had performed a pH analysis of the loam that resulted in a reading of 5.8 with 7 being neutral.  Joe Tatro agreed to investigate Allen Seed’s cost for lime, pre emergence, wetting agent and fertilizer.
    13. JH reported that the site sub-contractor does not believe that much loam will remaine for stock piling. 
    14. JMA, Alhambra and Nolin Electric recommended that the building sign light fixture be purchased by Nolin Electric rather than WCFD incase the unit should arrive damaged or missing parts so as to protect WCFD from added labor costs.
    15. JH reported that Lorenson had not obtained samples of water from the well for testing as of this date.
    16. CP 045, $1,000 credit for propane regulators and installation now to be provided by E. Osterman has yet to be drafted by Alhambra.
    17. Kent Novak and Richard Holt per Richard Holt shall continue to research the phone and PA systems supplier proposals.  Consideration is being given to requesting three phone lines rather than two.
    18. JH reported that a Cox Cable engineer visited the site and stated that basic phone service can be established with just the Cox feed to the building should the house phone system installation be delayed.
    19. It was agreed that Joe Tatro would wait until the paving is in place before delivering and erecting the flag pole.  Joe Tatro will research a solar powered flag pole light.
    20. Chief Pomfret suggested that the present paper goods supplier for the Summit Station may be able to supply toilet paper, paper towel and hand soap dispensers for the rest rooms and janitorial supplies.  Capt. Guastini to be consulted.
    21. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending.
    22. JH reported that Joseph McPhee recommends the mounting of the street number using 9” H numbers (1110) on the main entrance pediment be considered.
    23. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain on budget.
    24. The next building committee meeting is scheduled for 4:45 p.m., 17 June, 2009 at the “ye old” Summit Station.

 

  1. For 17 June, 2009 building committee meeting
    1. Review correction to requisition # 8.
    2. Status of Geisser Engineering billing investigation.  Seventh day apron concrete 6/11/09 compression test result 4,810 psi.  (Required: 4,000 psi min. @ 28 days)
    3. Update of Alhambra satisfying DOT/PAP liability insurance requirements.
    4. PAP permit has been posted in the GC’s trailer.
    5. CO2 sensor certification and on going testing plan TBD.
    6. Update status of propane plumbing town permitting.
    7. Review CP 045, $1,000 credit for propane regulators and installation allowance.
    8. Review CP 036, ($10,720) credit for guard rail pending meeting with town engineer.
    9. Phone/PA vender proposal review.  (Initial needs may be satisfied with fewer phones and/or equipment.)  Three incoming lines rather than two decision status.

                                                               i.      RI Telephone

                                                             ii.      CTG

                                                            iii.      Affordable Telephone

                                                           iv.      PASS

    1. Establish plan to install the station radio antenna and cable.  Has bracket arrived?
    2. Are strainers available for down spouts?
    3. Discuss CP 048, $2,577.12 for providing the apparatus floor’s two color scheme.
    4. Status of plan to relocate generator.
    5. Status of steel plugs for holes in cover of walk way manhole?
    6. Status of determining well water quality and conditioning.  (Note: Little space remains in the mechanical room for additional equipment.)
    7. Status of flag pole bolting template and base construction and erecting flag pole and solar powered flag pole light availability and cost. 
    8. Status of remaining furniture proposals.
    9. Incidental furniture, waste paper baskets, shelving, etc. 
    10. Establish appliance delivery timing.
    11. Status of finish work.
    12. Turn out gear storage.
    13. Identify specification, source and installation of rest room accessories owned by WCFD.

                                                               i.      Toilet paper dispensers (4)

                                                             ii.      Paper towel dispensers (4)

                                                            iii.      Hand soap dispensers. (4)

                                                           iv.      Changing tables (2)

    1. Janitorial equipment.
    2. Window treatments, i.e., shades, blinds plan.
    3. Landscaping plan and schedule.  Spreading of wetting agent and anti emergence product.  Results of pH analysis.  Significant watering plan will be necessary.
    4. Landscaping equipment.
    5. Status of building signage lighting fixture order and installation cost.
    6. 9” H cast Al street number (1110) mounted on main entrance pediment to be considered.
    7. Status of bollard order.
    8. Status of kitchen cabinet invoice.
    9. Schedule to provide two weeks notice to DOT traffic engineering of CO for installation of emergency traffic signs.
    10. Update of station street signage design, availability and cost.  Determine permitting requirements. 
    11. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
    12. Review construction progress to date and schedule to completion.
    13. Review cost ledger.
    14. Discuss and possibly vote upon the above and any other project related business.
    15. Set date for future meeting(s).