WCFD Building Committee Meeting

10 June, 2009

 

1.  Recap of 3 June, 2009 building committee meeting. 

    1. Kent Novak, Richard Holt, Chief Pomfret, Joe Tatro and John Humble present. 
    2. At the site meeting held this date, Alhambra’s site sub contractor agreed to reduce his price for back up to CP 040 for gravel access to National Grid’s poles.  Alhambra to revise CP 040.
    3. JH to discuss Geisser monthly summery letter billing with Geisser management once testing of apron concrete has been completed.
    4. Joe Tatro offered to speak with E. Osterman’s salesman, Doug Fraser to request the drafted contract be further revised to show a 2,000 gal annual purchase rather than 3,000 gal.
    5. CP 036, ($10,720) credit for guard rail remains pending a meeting with town engineer to be scheduled by JMA.
    6. The committee awaits a CP from Alhambra for the additional striping of the apparatus bay epoxy floor paint.
    7. A list of companies that service fire alarm and suppression systems and equipment was presented for future use by the department.
    8. Alhambra has yet to verify that the plumbing sub-contractor obtained a permit that includes propane plumbing installation.
    9. There has yet to be received a written report by JMA containing the results of an evaluation of the impact on roof drainage due to the changing of man holes to clean outs.
    10. At the site meeting held this date, Rick Amaral of Alhambra stated that there would be no cost impact of swapping carpet/VCT in multipurpose office and multipurpose room.
    11. Kent Novak reported on the recent research efforts carried out for identifying suitable office, day room, sleep room, locker room and training room furniture.  Based on a unanimous approval of a motion made by Joe Tatro and seconded by Chief Pomfret, the desks and chairs identified for the Chief’s office and administration office were approved for purchase at a total of $4,619.70. 
    12. WCFD to provide JMA with extinguisher specifications.
    13. JH reported that the kitchen cabinet installation had commenced.
    14. No further discussion took place regarding window treatments.
    15. Based on a recommendation by Joe Tatro, it was agreed that any left over loam should remain stock piled on the property and seeded.
    16. It was relayed to the committee by JH that Alhambra recommends that, due to the late seeding, a watering discipline be established in order to improve the odds of good grass growth.
    17. Richard Holt agreed to perform a pH analysis of the loam in preparation for possible treatment.
    18. JMA has determined that there is UL rating reciprocity between Canada and the US regarding the desired exterior building sign light fixture manufactured in Canada.  WCFD to place order.
    19. JH reported that Lorenson will take water samples from the well for water quality testing.
    20. Kent Novak and Richard Holt agreed to continue to research the phone and PA systems supplier proposals.
    21. Cox Cable to be contacted for a site survey and to determine if phone service to the building can be established without an internal phone system installed should an internal phone system not be installed in time for the CO.
    22. JH reported that Alhambra has agreed to install removable steel plugs in the openings of concern in the walkway manhole cover.
    23. Because of next week’s schedule for the final concrete work on the site, Joe Tatro agreed to deliver the flag pole bolting assembly ASAP.    
    24. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending. 
    25. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain on budget.
    26. The next building committee meeting is scheduled for 4:45 p.m., 1 June, 2009 at the “ye old” Summit Station.

 

  1. For 10 June, 2009 building committee meeting
    1. Status of Geisser Engineering billing investigation. 
    2. Update National Grid service access requirements resulting in CP 040R1 reduced from $7,402.78 to $2,684.50.
    3. Update of Alhambra satisfying DOT/PAP liability insurance requirements.
    4. DOT’s Mid State office was notified on 6/5/09 of pending paving to street.  PAP permit must be on site.
    5. CO2 sensor certification and on going testing plan TBD.
    6. Update status of propane plumbing town permitting.
    7. Review E. Osterman Propane’s amended contract proposal and possibly accept.

                                                              i.      FOB Plainfield, CT +$0.040

                                                            ii.      Term 5 yrs.

                                                          iii.      Min. annual purchase 2,000 gal.

                                                          iv.      Min. usage fee $570

                                                            v.      Permits

                                                          vi.      Regulators, etc.

                                                        vii.      Tank removal $89

    1. Review CP 045, $1,000 credit for propane regulators and installation allowance.
    2. Review CP 036, ($10,720) credit for guard rail pending meeting with town engineer.
    3. Phone/PA vender proposal review.  (Initial needs may be satisfied with fewer phones and/or equipment.)

                                                               i.      RI Telephone

                                                             ii.      CTG

                                                            iii.      Affordable Telephone

                                                           iv.      PASS

    1. Result of investigation into Cox Cable’s land line adaptability without an internal phone system installed.
    2. Establish plan to install the station radio antenna and cable.
    3. Status of roof drainage review by CEC due to man hole substitution by clean outs.
    4. Are strainers available for down spouts?
    5. Discuss CP for adding painted markings to epoxy apparatus bay floor. 
    6. Status of plan to relocate generator.
    7. Status of steel plugs for holes in cover of walk way manhole?
    8. Status of determining well water quality and conditioning.  (Note: Little space remains in the mechanical room for additional equipment.)
    9. Status of flag pole bolting template and base construction. 
    10. Status of remaining furniture proposals. 
    11. Establish appliance delivery timing.
    12. List fire extinguisher specifications.
    13. Status of finish work.
    14. Identify specification, source and installation of rest room accessories owned by WCFD.

                                                               i.      Toilet paper dispensers (4)

                                                             ii.      Paper towel dispensers (4)

                                                            iii.      Hand soap dispensers. (4)

                                                           iv.      Changing tables (2)

    1. Window treatments, i.e., shades, blinds plan.
    2. Landscaping plan and schedule.  Spreading of wetting agent and anti emergence product.  Results of pH analysis.  Significant watering plan will be necessary.
    3. Discuss plan for unused top soil.
    4. Status of building signage lighting fixture order and installation cost.
    5. Schedule to provide two weeks notice to DOT traffic engineering of CO for installation of emergency traffic signs.
    6. Update of station street signage design, availability and cost.  Determine permitting requirements. 
    7. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
    8. Review construction progress to date and schedule to completion.
    9. Review cost ledger.
    10. Discuss and possibly vote upon the above and any other project related business.
    11. Set date for future meeting(s).