WCFD Building Committee Meeting

27 May, 2009

 

1.  Recap of 20 May, 2009 building committee meeting. 

    1. Kent Novak, Richard Holt, Chief Pomfret and John Humble present. 
    2. CP 040 for gravel access to National Grid’s poles remained on hold pending further evaluation by Alhambra of the cost basis.
    3. Based on a unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, Geisser Engineering 5/9/09 invoice for $67.50 was approved for payment.
    4. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP 043, $1,342.25 for a generator transfer switch upgrade was accepted.
    5. It was agreed that acceptance of CP 042R1, $3,986.05 to upgrade to a “Tigular” reveal edge ceiling tile was an unnecessary expense and therefore shall be rejected.
    6. Upon further review of the DOT/PAP instructions as they pertain to liability insurance, it has been concluded that as the permittee, WCFD is required to provide a certificate of insurance naming RIDOY as additionally insured.  The request for a certificate of this insurance will be requested of VFIS.
    7. Chief Pomfret agreed to contact Chief Scott Barber of Carolina Richmond for service contract supplier advice since his station has a similar system installed.
    8. Chief Pomfret agreed to provide a sketch indicating the desired pattern for the painting of the apparatus bay floor.  Based on the sketch, Alhambra will be asked to provide a change proposal for the additional work involved.
    9. Alhambra has yet to verify that the plumbing sub-contractor obtained a permit that includes propane plumbing installation.
    10. A question arose regarding whether or not all propane suppliers pay the same FOB on any given date.  JH to investigate.
    11. Chief Pomfret stated that not having back up power at the “old” Summit Station once the WCFD owned generator is moved to the new facility is acceptable.
    12. Current prevailing wage affidavits have yet to be submitted by Alhambra.
    13. There has yet to be received a written report by CEC’s containing the results of an evaluation of the impact on roof drainage due to the changing of man holes to clean outs, however, a verbal communication to JMA was received stating that a drain capacity is adequate for the size of the roof.
    14. Status of swapping carpet/VCT in multipurpose office and multipurpose room pending Alhambra’s review.
    15. Per Kent Novak and Richard Holt’s pre procurement efforts, WCFD awaits the $4,234 (to be reduced by an $80 rebate) appliance invoice form Lee’s Appliances in order to initiate a purchase order.
    16. Chief Pomfret stated that both he and Deputy Chief Hall will investigate the availability of furniture at venders that deal in used product.
    17. It was questioned as to whether or not Alhambra included lockers within its bid.  JH to investigate.
    18. Discussion of window treatments, i.e., shades, blinds pending placed on hold.
    19. Landscaping.  Property line buffer needs, defined seeded areas, plantings and specialty trees/bushes, enhancements to driveway entrance, stonework, etc. Establish schedule for planting.  It was agreed that the fall season is the best time of year to invest in more serious planting but at a minimum, some form of grass should be planted in the disturbed areas ASAP to avoid erosion until the fall.  Pending JMA’s input
    20. JH reported that per Bob Rocchio of DOT Traffic Engineering, upon receiving a two week advanced notice, DOT will provide and install, at no charge to WCFD, the necessary emergency vehicle street signs.  Alhambra will investigate a possible credit to WCFD.
    21. JMA is investigating the validity of Canada’s UL rating within the US electrical code in regard to his choice of the building sign light fixture to be supplied by WCFD but manufactured in Canada.  
    22. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending. 
    23. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain on budget.
    24. The next building committee meeting is scheduled for 4:45 p.m., 27 May, 2009 at the “ye old” Summit Station.

 

  1. For 27 May, 2009 building committee meeting
    1. Review Alhambra’s May requisition.
    2. Status of prevailing wage affidavits to be submitted by Alhambra.
    3. Review Geisser Engineering’s 5/15/09 invoice for $750. 
    4. Update National Grid service access requirements resulting in CP 040 for $7,402.78.
    5. Confirm status of CP 044, $5,592.35 for added concrete walkways.
    6. Update VFIS’s of satisfying DOT/PAP liability insurance requirements.
    7. Update investigation into maintenance service program for the sprinkler system that includes exercising the pump periodically.
    8. Update status of propane plumbing town permitting.
    9. Review propane vender terms and plan proposals.  FOB pricing consistency between venders?
    10. Review CP 036, ($10,720) credit for guard rail pending design requirement.
    11. Phone/PA vender proposal review.
    12. Establish plan to install the station radio antenna and cable.
    13. Status of roof drainage review by CEC due to man hole substitution by clean outs.
    14. Status of swapping carpet/VCT in multipurpose office and multipurpose room.
    15. Discuss requirements for adding painted markings to painted epoxy floor.
    16. Status of furniture proposals.  Does WCFD own the lockers?
    17. Status of appliance purchases.
    18. Capt. Mann has identified the required locations for fire extinguishers and has ordered the necessary extinguishers and signage.  JMA will be provided with a sketch of the locations. 
    19. Kitchen cabinetry is due to be delivered 5/20/09.
    20. Window treatments, i.e., shades, blinds plan.
    21. Landscaping plan and schedule.  Specifics for trees, plants and ground cover were not included in bid package.
    22. Status of building signage lighting and installation cost.
    23. Bob Rocchio of DOT’s traffic engineering dept. stated that with two weeks notice prior to the stations operation, DOT will install the necessary passive emergency vehicle street signs at no charge.
    24. Update of station street signage design, availability and cost.  Determine permitting requirements. 
    25. Status of flag pole bolting template and base construction.  Should pole be on site at this time?
    26. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
    27. What does WCFD do with unused top and sub soil?
    28. Review construction progress to date and schedule to completion.
    29. Review cost ledger.
    30. Discuss and possibly vote upon the above and any other project related business.
    31. Set date for future meeting(s).