WCFD Building Committee Meeting

20 May, 2009

 

1.  Recap of 13 May, 2009 building committee meeting. 

    1. Kent Novak, Richard Holt, Chief Pomfret, Joe Tatro and John Humble present.  Also present was Doug Fraser of E. Osterman Propane.
    2. Doug Fraser discussed E. Osterman’s propane proposal previously received in writing.  He stated that based on the potential load of the facility, two 1,000 gal. tanks should be installed.  Osterman’s present per gal. price is $1.48, i.e., $0.60 over FOB Plainville, CT. with an minimum annual usage of 2,000 gal.  He suggested that the term of the adder over FOB was indefinite but this needs to be confirmed.  Mr. Fraser alerted the committee to the need for a town permit inorder to install propane service.  JH to investigate.  The committee will continue its review process of Buckley’s, Osterman’s and Surburban’s proposals
    3. Current prevailing wage affidavits have yet to be submitted by Alhambra.
    4. There has yet to be received a report of CEC’s evaluation of the impact on roof drainage due to the changing of man holes to clean outs.
    5. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, the $100 annual fee to RIPDES was approved for payment.
    6. Based on a unanimously approved motion made by Joe Tatro, Joseph McPhee Architect’s 5/11/09 invoice for $3,188.50 was approved for payment.
    7. Based on a unanimously approved motion made by Chief Pomfret and seconded by Richard Holt, a $2,155 purchase order to Ideal Shield for ten bollards, mounting hardware and sleeves was approved for processing and CP 041 for a $682 credit was accepted.  Alhambra has agreed to install at no charge the bollards provided by WCFD.
    8. JH reported that DOT requires that it be named as an additionally insured party during the driveway to street access work and that DOT be notified 48 hrs. before the start of work.  Alhambra has been notified and will make provisions for the insurance coverage via its carrier.  The commencement of work is identified as when pavement work begins.
    9. JH reported the need to establish a test and maintenance program for the sprinkler system and pump that includes periodic exercising of the pump.  Chief Pomfret agreed to contact Chief Scott Barber of Carolina Richmond for service contract supplier advice since his station has a similar system installed.
    10. Chief Pomfret stated that only officers would have key access to the multipurpose office area and that this area will be off limits to the remaining membership when an officer is not present therefore, the station’s radio will be located in the dayroom rather than the multipurpose office.  The radio power will be provided by a wall outlet powered by the grid and by the generator should there be a power outage.
    11. Chief Pomfret questioned whether the epoxy painted apparatus floor could receive a second coat of paint for marking purposes.  JH to investigate.
    12. It was agreed that WCFD will remove the loam already placed in the area of the proposed dayroom patio when the time comes to construct the patio.
    13. Status of swapping carpet/VCT in multipurpose office and multipurpose room pending Alhambra’s review.
    14. After review of appliance prices at Lowes, Sears and Lee’s Appliance and based on a unanimously approved motion made by Joe Tatro and seconded by Kent Novak that the appliances for the new facility (refrigerator, cooking range, dishwasher, microwave oven, domestic washer and dryer) be purchased from Lee’s Appliance of Coventry for an amount not to exceed $4,400.
    15. Discussion of window treatments, i.e., shades, blinds pending placed on hold.
    16. Landscaping.  Property line buffer needs, defined seeded areas, plantings and specialty trees/bushes, enhancements to driveway entrance, stonework, etc. Establish schedule for planting.  Pending JMA’s input
    17. Status of DOT type emergency vehicle street sign installation pending Alhambra’s review to determine ownership and scope.  JH to review DOT permit information.
    18. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending. 
    19. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain within budget.
    20. The next building committee meeting is scheduled for 4:45 p.m., 20 May, 2009 at the “ye old” Summit Station.

 

  1. For 20 May, 2009 building committee meeting
    1. Review Geisser’s 5/9/09 invoice for $67.50.  What’s left to do?
    2. Update National Grid service requirements resulting in CP 040 for $7,402.78.
    3. Update meeting DOT/PAP liability insurance requirements.
    4. Update investigation into maintenance service program for the sprinkler system that includes exercising the pump periodically.
    5. Discuss propane service town permitting.
    6. Review propane vender terms and plan proposals.
    7. Review CP 036, ($10,720) credit for guard rail pending design requirement.
    8. Phone/PA vender proposal review.
    9. Establish plan to install the station radio antenna and cable.
    10. Status of roof drainage review by CEC due to man hole substitution by clean outs.
    11. Status of swapping carpet/VCT in multipurpose office and multipurpose room.
    12. Discuss requirements for adding painted markings to painted epoxy floor.
    13. Discuss “Tigular” ceiling tile option.
    14. Status of furniture proposals.
    15. Status of appliance purchases.
    16. Capt. Mann has identified the required locations for fire extinguishers and has ordered the necessary extinguishers and signage.  JMA will be provided with a sketch of the locations. 
    17. Kitchen cabinetry is due to be delivered 5/20/09.
    18. Window treatments, i.e., shades, blinds plan.
    19. Landscaping plan and schedule.  Specifics for trees, plants and ground cover were not included in bid package.
    20. Status of building signage design, additional cost.
    21. Status of building signage lighting and installation cost.
    22. Bob Rocchio of DOT’s traffic engineering dept. stated that with two weeks notice prior to the stations operation, DOT will install the necessary passive emergency vehicle street signs at no charge.
    23. Update of station street signage design, availability and cost.  Determine permitting requirements. 
    24. Status of flag pole bolting template and base construction.
    25. Status of prevailing wage affidavits to be submitted by Alhambra.
    26. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
    27. What does WCFD do with unused top and sub soil?
    28. Review construction progress to date and schedule to completion.
    29. Review cost ledger.
    30. Discuss and possibly vote upon the above and any other project related business.
    31. Set date for future meeting(s).