WCFD Building Committee Meeting

13 May, 2009

 

1.  Recap of 6 May, 2009 building committee meeting. 

1. Kent Novak, Richard Holt, Chief Pomfret, and John Humble present.  Also present when requested and called upon were Alex Marchetti of Suburban Propane, George Shehan of RI Telephone, George Martin of Affordable Telephone and Tom Scampoli of Contemporary Telephone Group. 
2. Prior business: The interior color scheme and materials proposed by PRE were accepted at the 29 April, 2009 BC meeting based on a unanimously approved motion made by Richard Holt and seconded by Joe Tatro.
3. Alex Marchetti of Suburban Propane presented a proposal for propane delivery and service that would include a one year term at $1.40 per gal., installing two 1,000 gal. tanks and necessary regulators (material owned and maintained by Suburban).  Mr. Marchetti suggested that only having one propane tank would not provide for sufficient on site storage capacity given the potential demand of the facility.  Chief Pomfret recommended that enough propane be stored in reserve to allow the facility to operate for one week without a delivery.  As a precaution, the committee decided to have installed a two-tank concrete pad per Mr. Marchetti?s size recommendation of 12? x 16?, no tie downs. The committee will continue its review process of Buckley?s, Osterman?s and Surburban?s proposals
4. Current prevailing wage affidavits have yet to be submitted by Alhambra.
5. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP?s 033 ($953.53), 034 ($7,170), 035 ($2,693.09), 037 ($1,758.94), 038 ($1,057.69) and 039 ($322.14) were accepted.
6. The committee explained the needed features associated with a central phone and PA system to three separate vender representatives of;  RI Telephone, Affordable Telephone and Contemporary Telephone.  The committee awaits proposals from each vender.
7. There has yet to be received a report of CEC?s evaluation of the impact on roof drainage due to the changing of man holes to clean outs.
8. Status of bollard design and credit is pending Alhambra?s review.
9. Joseph McPhee will provide back-up for time sensitive bollard PO(s) to be initiated by WCFD and Alhambra to install.  Joseph McPhee to specify type N mortar pad under bolting.  
10. It was reported by JH that Rick Amaral stated that there would be no credit for eliminating the redundant overhead vapor barrier because its cost was not carried in the original bid and that the smoke seals for doors 128 and 129 not originally specified would be installed at no charge by Alhambra.
11. Status of swapping carpet/VCT in multipurpose office and multipurpose room pending Alhambra?s review.
12. It was agreed that building committee members Kent Novak and Richard Holt will establish a bid package for furniture and possibly also appliances to be advertised.
13. Discussion of window treatments, i.e., shades, blinds pending placed on hold.
14. Landscaping.  Property line buffer needs, defined seeded areas, plantings and specialty trees/bushes, enhancements to driveway entrance, stonework, etc. Establish schedule for planting.  Pending JMA?s input
15. The committee has accepted JMA?s concept modification of the building signage, i.e. two lines containing the letters for ?Summit Station and Western Coventry Fire District?.  Cost of additional lettering to be determined.  JMA to provide back-up to WCFD for signage lighting purchase order. 
16. Status of DOT type emergency vehicle street sign installation pending Alhambra?s review to determine ownership and scope.  JH to review DOT permit information.
17. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending. 
18. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain within budget.
19. The next building committee meeting is scheduled for 4:45 p.m., 13 May, 2009 at the ?ye old? Summit Station.

 

2. For 13 May, 2009 building committee meeting
   1. Review RIPDES invoice for $100 annual fee.
   2. Review JMA?s 5/11/09 invoice for $3,188.50.
   3. Update National Grid service requirements.
   4. Update DOT/PAP liability insurance requirements.
   5. Maintenance service program must be established for the sprinkler system that includes exercising the pump periodically.  Discuss. 
   6. Loam was already placed in the area of the proposed day room patio prior to the idea of a patio being proposed.  Does WCFD wish to request Alhambra remove the loam within the 12? x 12? area?
   7. Review propane vender terms and plan proposals.
   8. Review CP 036, ($10,720) credit for guard rail pending design requirement.
   9. Phone/PA vender proposal review.
   10. Establish location and installation for station radio antenna vs. G power panel distribution.
   11. Status of prevailing wage affidavits to be submitted by Alhambra.
   12. Status of roof drainage review by CEC due to man hole substitution by clean outs.
   13. Status of bollard PO ($2,155) and installation charge by Alhambra.
   14. Status of swapping carpet/VCT in multipurpose office and multipurpose room.
   15. Color of anti slip epoxy coating in apparatus bays to be gray.
   16. Status of furniture bid package for advertising.
   17. Status of appliance purchases.
   18. Window treatments, i.e., shades, blinds plan.
   19. Landscaping plan and schedule.
   20. Status of building signage design, additional cost.
   21. Status of building signage lighting and installation cost.
   22. Status of DOT type emergency vehicle street sign installation requirements.
   23. Update of station street signage design, availability and cost.  Determine permitting requirements. 
   24. Status of flag pole bolting template and base construction.
   25. Status of JMA?s drawing showing required location of fire extinguishers. 
   26. Status of WCFD?s fire extinguisher inventory.
   27. What does WCFD do with five 11? sections of unused galvanized steel nosing?
   28. What does WCFD do with unused top and sub soil?
   29. Review construction progress to date and schedule to completion.
   30. Review cost ledger.
   31. Discuss and possibly vote upon the above and any other project related business.
   32. Set date for future meeting(s).