WCFD Building Committee Meeting

6 May, 2009

1.  Recap of 29 April, 2009 building committee meeting. 

1. Kent Novak, Richard Holt, Chief Pomfret, Jor Tatro and John Humble present.  Joseph McPhee of J. McPhee Architects also present.
2. Alhambra’s April requisition for payment of $406,723 was reviewed.  Joseph McPhee recommended that he be given more time to evaluate the justification back-up for the amount.  On a unanimously approved motion made by Joe Tatro and seconded by Kent Novak, it was agreed that the April requisition would be submitted for payment contingent upon Joseph McPhee’s final recommendation.
3. Alhambra’s The Hanover Insurance Company bond project status inquiry was completed ready for mailing.
4. Current release of leans by subcontractors were submitted by Alhambra.
5. Current prevailing wage affidavits have yet to be submitted.
6. It was reported that Rick Amaral of Alhambra stated at the site meeting held this date that the estimated project completion date is 17 June.
7. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, it was agreed that Geisser Engineering’s 04/11/09 - $319.35 and 04/25/09 - $750 invoices be submitted for payment.
8. Based on a recommendation made by Chief Pomfret, it was agreed that, as an additional surface, it would be prudent to have Geisser Engineering perform concrete testing of the apron material.
9. Based on a unanimously approved motion made by Richard Holt and seconded by Kent Novak, it was agreed that J. McPhee Architect’s 4/29/09, $2,400 invoice be submitted for payment.
10. Joseph McPhee stated that he is attempting to obtain a CAD drawing of the site plan so that he can properly place on record alterations made to concrete walkways, apron, etc.  (It was noted at today’s site meeting that CEC will be asked to formally review the impact of the roof drainage flow due to the change  made (CP 006/CO 002R4) from man holes to clean outs.)
11. The decision to paint the fascias and gable louver trim was placed on hold pending obtaining cost.
12. The 12’ x 12’ patio slab CP 032, $3,185 was rejected.  Based on a unanimously approved motion made by Chief Pomfret and seconded by Kent Novak, it was agreed that Alhambra will proceed with constructing the originally designed 5’ x 5’ concrete pad at the day room door but would be requested to not place loam in the area where the patio is intended to be placed in the future.
13. Status of power and data drop at reception station is pending submittal of CP.
14. Status of two additional phone drop considerations in apparatus bay, one next to door 126 and one next to door 130A is pending submittal of CP.
15. Alhambra has agreed to reverse the multipurpose closet door swing so that it swings out of rather than into the closet.
16. Status of bollard design and credit is pending Alhambra’s review.
17. Joseph McPhee will provide back-up for time sensitive bollard PO(s) to be initiated by WCFD and Alhambra to install.  Joseph McPhee to specify type N mortar pad under bolting.  
18. Ansul System and foam installation submittal will be provided by Alhambra.
19. Status of overhead vapor barrier possible credit pending Alhambra’s review.
20. Alhambra to provide a CP for smoke seals installed on doors 128 and 129, laundry and EMT storage.
21. A copy of key matrix was hand delivered to Joseph McPhee by Chief Pomfret.
22. Status of swapping carpet/VCT in multipurpose office and multipurpose room pending Alhambra’s review.
23. Interior paint colors were confirmed based of a color pallet provided earlier by PRE.  Color of epoxy coating in apparatus bays yet to be confirmed.
24. It has been formally established by Joseph McPhee that the galvanized steel nosing originally intended for installation on the edge of the slab floor and between the slab floor and asphalt paving will be omitted from the project.  (Note: Since the nosing is custom made, already fabricated and on site, there will be no credit.)
25. Joe Tatro agreed to contact E. Osterman to obtain clarification on its propane pricing.  Chief Pomfret will discuss Buckley’s proposal with Matt Buckley for further clarification.
26. Kitchen cabinetry, reception station panels and counter top purchase orders have been initiated by WCFD.
27. Dimension limits for refrigerator, dishwasher, microwave oven, gas stove, domestic washer & dryer were provided by JH.
28. Since it is anticipated that the cost of furniture will exceed $5,000 and with the realization that WCFD’s procurement procedure requires that a call for bids will have to be advertised, Joseph McPhee suggested that the interior designer that designed the furniture layout be contacted with a request to create a bid package.  It was agreed that Joseph McPhee proceed with the contact and obtain a proposal. 
29. Discuss window treatments, i.e., shades, blinds pending.
30. Landscaping.  Property line buffer needs, defined seeded areas, plantings and specialty trees/bushes, enhancements to driveway entrance, stonework, etc. Establish schedule for planting.  Pending JMA’s input
31. CP 031, $2,942 for addition of bollards at propane tank and pump house is rejected.  Placement of boulders will be included within the final landscaping plan by JMA.
32. Phone/PA vender visit schedule remains for May 6.
33. The committee has accepted JMA’s concept modification of the building signage, i.e. two lines containing the letters for “Summit Station and Western Coventry Fire District”.  Cost of additional lettering to be determined.  JMA to provide back-up to WCFD for signage lighting purchase order.  On a unanimously approved motion made by Richard Holt and seconded by Kent Novak, the committee agreed to an exterior lighting fixture costing no more than $500.  Alhamra to install for a TBD fee.
34. Status of DOT type emergency vehicle street sign installation pending Alhambra’s review to determine ownership and scope.  JH to review DOT permit information.
35. Update of station street signage design, availability and cost. Pending.  Determine permitting requirements.  Pending. 
36. Joe Tatro recommended that a 24” dia. X 54” ABS pipe be installed by the contractor at the intended location of the flag pole as a form for its base.  Joe Tatro agreed to provide the bolting template and the necessary galvanized bolts.
37. JMA will provide a drawing showing required location of fire extinguishers.  WCFD to provide and install.
38. JMA will investigate the necessary scope for a guard rail between pavement and the retention pond.
39. It was agreed that placement of the hot water heater outside the mechanical room and to the left of the mechanical room door would not present a problem for the department.
40. JH reported that Lorenson had provided 600’ of 1” plastic pipe for future irrigation needs and that pipe had been installed in existing trenches by both the site contractor and Lorenson.
41. The current budget ledger was presented by Richard Holt and reviewed by the committee.  The cost of the project continues to remain within budget.
42. The next building committee meeting is scheduled for 4:45 p.m., 6 May, 2009 at the “ye old” Summit Station.

2. For 6 May, 2009 building committee meeting
   1. Review JMA’s 4/30/09 invoice for $3,949.
   2. Update propane vender terms and plan.
   3. Review CP 033, $953.53, for power and data drop at reception station.
   4. Review CP 034, ($7,170) credit for millwork.
   5. Review CP 035, $2,693.09 for increased cost of paving material above the base bid carrying cost of $66/ton.
   6. Review CP 036, ($10,720) credit for guard rail pending design requirement.
   7. Review CP 037, $1,758.94 for additional propane consumption due to severe winter conditions and slab pouring time constraints.
   8. Phone/PA vender review.
   9. Review construction progress to date and schedule to completion.
   10. Review cost ledger.
   11. Discuss and possibly vote upon the above and any other project related business.
   12. Set date for future meeting(s).

Some or all of the following items are to be discussed if time permits.

13. Status of prevailing wage affidavits to be submitted by Alhambra.
14. Status of roof drainage review by CEC due to man hole substitution by clean outs.
15. Status of decision to paint the fascias and gable louver trim.
16. Status of patio slab area preparation.
17. Status of two additional phone drop considerations in apparatus bay, one next to door 126 and one next to door 130A.
18. Status of bollard PO and installation charge by Alhambra.
19. Status of overhead vapor barrier possible credit.
20. Status of CP for smoke seals installed on doors 128 and 129, laundry and EMT storage.
21. Status of swapping carpet/VCT in multipurpose office and multipurpose room.
22. Status of color of epoxy coating in apparatus bays.
23. What does WCFD do with five 11’ sections of unused galvanized steel nosing?
24. Status of interior designer drafting furniture bid package for advertising.
25. Status of appliance purchases.
26. Window treatments, i.e., shades, blinds plan.
27. Landscaping plan and schedule.
28. Status of building signage design, additional cost.
29. Status of building signage lighting and installation cost.
30. Status of DOT type emergency vehicle street sign installation requirements.
31. Update of station street signage design, availability and cost.  Determine permitting requirements. 
32. Status of flag pole bolting template and base construction.
33. Status of JMA’s drawing showing required location of fire extinguishers. 
34. Status of WCFD’s extinguisher inventory.
35. What does WCFD do with unused top and sub soil?