WCFD Building Committee Meeting
29 April, 2009
1. Recap of 8 April meeting
a. Richard Holt, Kent Novak, Joe Tatro and John Humble present.
b. John Humble reported that he spoke Bill Bixby of Bixby Insurance., Greenville, RI. PRE’s Liability insurance policy is a “claims made” policy and must be in effect at the time of the claim. There is no optional rider on PRE’s policy for a “reporting period”, i.e., a tail provision. More than likely, the policy will be terminated now that the firm technically no longer exists.
c. Based on a unanimously approved motion made by Kent Novak and seconded by Joe Tatro, two Geisser Engineering’s March invoices ($2,080.90 &$350.15) were approved for payment.
d. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, two Joseph MvPhee Architect’s April invoices ($3,844 & $2,650) were approved for payment.
e. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, Change Order #8, +$39,832 was accepted.
f. Door seal CP for doors 128 and 129, laundry and EMS storage, to be provided by Alhambra.
g. CP 022, +$5,484 for concrete walkways to be considered with landscaping. Approval on hold.
h. Approval of CP 029, +$2,300, painting of rakes placed on hold. Per 4/7 site meeting, JMA recommends that CP 029 be accepted due to on site staging for gable painting by Alhambra.
i. Submittals are needed by Joseph McPhee for the Ansul system and foam installation.
j. Chief Pomfret conveyed via Kent Novak that the key matrix had been finalized with Columbus Door.
k. Joe Tatro agreed to pursue obtaining a propane tank and product proposal from E. Osterman Propane.
l. It was agreed that WCFD would not attempt to provide the interior signage due to the low credit amount and that ownership would remain with Alhambra.
m. JH to provide appliance dimensions.
n. Work session with W.B. Mason and Office Direct representatives to be conducted on 18 April. Capt. Mann to arrange.
o. It was agreed that the next building committee would be scheduled for 28 April. Should a meeting be needed earlier, the OMA 48 hr. advanced public notice requirement will be adhered to.
2. Recap of 18 April meeting
Note: Meeting was called due to lead time concerns associated with millwork and other time sensitive issues.
a. Kent Novak, Richard Holt and John Humble present. Also present was Chief Pomfret, Dep. Chief Hall and Capt Mann.
b. Millwork. Based on a unanimously approved motion made by Kent Novak and seconded by Chief Pomfret, it was agreed that WCFD would purchase kitchen cabinets from Coventry Lumber at a cost of $2.725, laminated panels and solid surface counter tops for the reception station and kitchen from the Ocean State Counter Tops for an additional $3,497 and plywood for supporting reception counter partitions at $75.
c. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP 029, $2,300 for painting of rakes was accepted.
d. Based on a unanimously approved motion made by Kent Novak and seconded by Chief Pomfret, CP 022, $5,484 for concrete walkways was accepted.
e. It was agreed that Cox Communication will be the telecommunication provider.
f. E. Osterman’s one year propane service proposal was reviewed that included a required minimum 1,500 gal usage at F.O.B. Plainfield, CT plus $0.60/gal propane cost, a $285 minimum usage fee, $45 trip charge and a $144 tank removal fee. Regulators and 1,000 gal tank to be provided and owned by Osterman.
g. Chief Pomfret agreed to extend an invitation to Matt Buckley to attend the next BC meeting for the purpose of explaining Buckley’s 3/30/09 propane tank and service proposal.
h. It was decided that the flooring in the multipurpose room should be changed from carpet to VCT and the flooring in the multipurpose office should be changed from VCT to carpet.
i. Chief Hall and Chief Pomfret suggested that a 12’ x 12’ concrete patio set outside the day room exterior door be considered.
j. Chief Pomfret suggested that the swing of the door to the multipurpose room closet be changed so that it swings out of instead of into the closet space.
k. It was decided that two additional phone drops in the apparatus bays be considered, one next to door 126 and one next to door 130A.
l. A waterline for a refrigerator ice maker was requested by Chief Pomfret. JH stated that line will be installed during cabinet installation.
m. Next building committee is scheduled for 29 April, 2009.
3. For 29 April, 2009 building committee meeting.
a. Review Alhambra’s April requisition for payment.
b. Status of Alhambra’s insurance bond project status inquiry, release of leans and prevailing wage affidavits.
c. Review Geisser Engineering’s 04/11/09 - $319.35 and 04/25/09 - $750 invoices.
d. Review concrete/ADA walkway elevation concerns, layout alterations and any additional cost.
e. Should fascias and gable louver trim be painted to match rakes?
f. Review 12’ x 12’ patio slab CP 032, $3,185.
g. Status of power and data drop at reception station.
h. Status of two additional phone drop considerations in apparatus bay, one next to door 126 and one next to door 130A.
i. Status of multipurpose closet door swing alteration.
j. Status of bollard design and credit.
k. Status of Ansul System and foam installation submittal.
l. Status of overhead vapor barrier possible credit.
m. Alhambra to provide a CP for smoke seals installed on doors 128 and 129, laundry and EMT storage.
n. Obtain copy of key matrix from Chief Pomfret for the file.
o. Status of swapping carpet/VCT in multipurpose office and multipurpose room.
p. Confirm interior paint colors.
q. Be advised, an automatic time clock for exterior lighting is provided.
r. A design decision must be made by Joseph McPhee regarding the need for steel nosing at the outer edge of the concrete apron. Per 4/7 site meeting, galvanized steel nosing will be installed centered to each apparatus door but at outer edge of concrete apron but site contractor does not recommend installing nosing. Will be problematic for concrete at end of nosing.
s. Submittals are needed by Joseph McPhee for the Ansul system and foam installation. Per 4/7 site meeting, yet to be provided.
t. Update propane tank purchase/installation and gas regulator supply.
u. Status of kitchen cabinetry, reception station panels and counter top purchase orders.
v. List dimension limits for refrigerator, dishwasher, microwave oven, gas stove, domestic washer & dryer.
w. Furniture sub committee update.
x. Window treatments, i.e., shades, blinds.
y. Landscaping. Property line buffer needs, defined seeded areas, plantings and specialty trees/bushes, enhancements to driveway entrance, stonework, etc. Establish schedule for planting. Per site meeting, design TBD by JMA.
z. Status of changing CP 031 to placement of boulders instead of bollards at LPT and PH.
aa. Is an SKE drawing needed for boulder placement at the LPT and PH? Per 4/7 site meeting, boulder placement will be specified within landscape design by JMA.
bb. Review bollard design and cost for apparatus doors.
cc.Update status of phone/PA vender visit for May 6.
dd. Review revised exterior building signage design, lighting and cost implications.
ee. Status of DOT type emergency vehicle street sign installation.
ff. Update of station street signage design, availability and cost. Determine permitting requirements.
gg.Determine flag pole memorial plaque location/mounting.
hh.What does WCFD do with unused top and sub soil?
ii. Status of installation of buried water lines for irrigation purposes.
jj. Review construction progress to date and schedule to completion.
kk.Review cost ledger.
ll. Discuss and possibly vote upon the above and any other project related business.
mm. Set date for future meeting(s).