WCFD Building Committee Meeting

17 March, 2009

1.     Recap of 10 March meeting

a.     Richard Holt, Kent Novak, Joe Tatro and John Humble present. Also present were Rick Amaral of Alhambra Building Co. and architect Joseph McPhee.

b.    On a unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, Change Order #7 resulting in a cost increase of $13,134 was approved.

c.     The records and documents requested by The Rhode Island Foundation For Fair Contracting were made ready for delivery.

d.    Joseph McPhee suggested that the possibility of duplicating the gable siding on the exterior vertical surfaces associated with above the main entrance in lieu of a specified metal product be explored.  It was noted that enough siding to provide this additional coverage is on site.  Rick Amaral will investigate.

e.     John Humble provided an overview of the meeting that he arranged between Richard Lipsitz of Waterman Engineering and Robin Walsh of DOT with regard to the PAP status.

f.      Rick Amaral stated that the interior grade defrosting effort coupled with favorable weather conditions had been a success and that the radiant heat plumbing installation should begin by the following week.

g.     Rick Amaral stated that he was in the process of obtaining prices from Alhambra’s subcontractors for the work associated CP 028, the site layout changes for the cistern, fire pump electrics and propane gas line.  Joseph McPhee referred to e-mails CEC Engineering suggesting that fire protection pipe size presently in the design should be adequate but hydraulic calculations should be revisited, that the gas line should be increased from 1½” to 2” diameter and that the electric service wire size is sufficient.  Rick Amaral will arrange for a coordination meeting between Northern Site Contractors and Nolin Electric. 

h.     Joe Tatro stated that the building official requires a minimum of a 2’ separation between the buried electrical service and gas line.  The possibility of imbedding the fire pump electric service line in concrete in the area where the gas line must cross over it was considered.

i.       It was determined that CP 012R1, +$7,585, for the presently designed fire pump electrical service stands.

j.       There remained questions regarding the pole quantity and layout of National Grid’s service line.

k.     Joseph McPhee will discuss the need and specifications for saw cuts in the radiant heated slab floor with Odeh Engineering.

l.       It was agreed that CEC should be commissioned to inspect the bellow-slab radiant heat plumbing installation prior to each of the concrete pours.

m.  Rick Amaral informed the committee that N.E. Concrete will install the concrete slab in lieu of Lonsdale because of Lonsdale added charge for two pours rather than one and also assured the committee that N.E. Concrete will take all necessary precautions against damaging the radiant heat plumbing.  The plumbing will be pressure tested.

n.    It was decided that the three apparatus overhead door exterior light fixtures should be relocated to each of the three fixtures centered above door #1, #3 and #5.  Their height will be 2/3 of the distance above the doors between the door tops and soffit.  Joseph McPhee will create a suitable drawing as a basis for a change proposal.

o.     Joseph McPhee suggested exploring an alternative color for the siding paint.  He will provide suitable color samples and/or elevation drawings for review at the next BC meeting.

p.    Rick Amaral was informed by Graphic Design that there would be a $1,568 credit if WCFD chooses to find an alternative means of providing and installing the interior signs. 

q.    Joseph McPhee presented to the committee for its further review and comments his latest agreement proposal that included a RI Certificate of Authorization, RI license, the fee schedule, scope of work and terms and conditions.  After considerable discussion, it was agreed that further time was needed to complete the review.  The committee expressed its appreciation for Joseph McPhee’s willingness to move the project along without yet having an agreement in place.

r.      Joseph McPhee stated that PRE is not willing to assign the existing contract to Joseph McPhee Architects, Inc.

s.      Based on a unanimous approval of a motion made by Kent Novak and seconded by Joe Tatro, the Geisser Engineering invoice for $392.95 was submitted for payment.

t.       The next building committee meeting is scheduled for 4:45 p.m., 17 March, 2009 at the Summit Station.

2.     For 17 March meeting

a.     Review wage report delivery status.

b.    Update status of DOT/PAP.

c.     What is outcome of slab saw-cut investigation with Odeh Engineering? 

d.    Has it been verified that CEC will provide CA for radiant within balance of $4,000 agreement?

e.     Are smoke seals required on interior apparatus bay doors?

f.      CP 003R3 pending, concrete apron, $11,060.

g.     Review CP 012R1, +$7,585 for service feeder to fire pump. 

h.     Review CP 022, +$5,484 for concrete walkways.

i.       Review CP 027, -$1,225, credit for range hood.  Duct work?

j.        What is National Grid’s service layout design?  Is it necessary that there be 4 poles rather than 3?

k.     Review cost of CP 028, revised cistern location and associated plumbing, wiring, propane tank pad, gas line, regulators and additional bollards.

l.       Establish color for soffit metal.

m.  Finalize choice for siding above main entrance.

n.    Establish ceiling material for exterior entryway.

o.     Finalize exterior color on siding.

p.    Have outstanding PRE sub contractor invoice amounts been confirmed via PRE and/or PRE’s legal council?

q.    Update status of obtaining PRE’s formal release of contract with WCFD.

r.      Discuss status of contractual agreement language with J. McPhee Architects, Inc.

s.     What is status of professional liability insurance for Joseph McPhee Architects, Inc.

t.       Arrange for legal council review of agreement with Joseph McPhee Architects, Inc.

u.     Is liability insurance for design a concern?

v.     Disposition of additional $1,086 payment to PRE.

w.   Chief Pomfret to obtain cost estimate for 1,000 gal. tank.

x.     Establish phone, internal radio, call alarm and PA systems requirements.  Note: Quote received from PASS. 

y.     Update of station signage design, availability and cost.  Determine permitting requirements.  Alhambra has reported that the credit amount for the cast aluminum letters if WCFD provides this signage will be $2,180 and a $1,568 credit for interior signage. 

z.     Furniture sub committee update.  Chief Pomfret to provide list.

aa. Review construction progress to date.

bb.                        Review cost ledger.

cc.Define scope of annual report.  Be prepared for landscape buffer questions.

dd.                        Landscaping and property line buffer needs TBD. 

ee. What does WCFD do with unused top and sub soil?

ff.   Discuss and possibly vote upon the above and any other project related business.

gg.Set date for next committee meeting.