WCFD Building Committee Meeting
10 March, 2009
Topics to be included for discussion:
1. Recap of 3 March meeting
a. Richard Holt, Kent Novak, Joe Tatro and John Humble present. Also present was Rick Amaral of Alhambra Building Co. and architect Joseph McPhee.
b. Kent Novak stated that a letter requesting a 20 day extension would be drafted and sent by the district clerk to The Rhode Island Foundation For Fair Contracting in response to the Foundations written request for wage reports.
c. Based on a unanimous approval of a motion made by Kent Novak and seconded by Joe Tatro, it was agreed that Alhambra’s February requisition for $117,447 should be paid.
d. Rick Amaral presented the committee with color chips to aide in the selection of a color for the vertical metal trim above the main entrance. It was decided that an exact color ship from the metal fabricator was also required before a decision could be made. Rick Amaral will obtain the chip.
e. John Humble reported that after attempting to reach Mrs. Roland Robert by phone, he had received a call form PRE’s attorney, David Manoogian on 2/26/09. Mr. Manoogian stated that it was unlikely that the remaining assets in the estate of PRE could support 10 years of premiums for a “tail” design liability policy, that his office is determining the status of outstanding subcontractor invoices and contractual agreements pertaining to the project, that PRE will make all its relevant records and documents pertaining to the new fire station available to WCFD, that he would arrange for a release of WCFD’s obligations to PRE, that Joseph McPhee Architect does not represent PRE in any way and that once Mr. Manoogian has had enough time to review the situation, he will be happy to meet with the committee.
f. A discussion ensued between the committee members and Joseph McPhee regarding the appropriate language to be included in an agreement with Joseph McPhee Architects. Richard Holt requested that some wording in the documents presented by Joseph McPhee be altered to benefit WCFD’s interest. It is anticipated that the final draft of the agreement that will include architectural fees, RI Certificate of Authorization and professional liability insurance will be reviewed at the next building committee meeting.
g. The committee agreed that any contractual agreement with Joseph McPhee Architects, Inc. should be reviewed by WCFD’s legal council before acceptance.
h. Joseph McPhee also presented a preliminary accounting of outstanding balances to be paid to PRE subcontractors pending completion of the project. According to Joseph McPhee, PRE’s contractual agreements with Odeh Engineering and Creative Environment Engineering did include construction administration (CA) services. However, other than the certification of the OWTS installation (via Coventry Survey), the arrangement with Waterman Engineering did not include CA of the site design and that he, Joseph McPhee, is authorized to perform this task.
i. John Humble reported that he had scheduled for 3/4/09, a PAP meeting between Robin Walsh of DOT, Richard Lipsitz of Waterman Engineering and himself. The meeting is to take place at the offices of DOT in Providence.
j. Based on a unanimously approved motion made by Richard Holt and seconded by Kent Novak, National Grid’s fee of $8,213.22 for electrical service was accepted. Kent Novak signed the service agreement.
k. Rick Amaral stated that he was in the process of obtaining prices from Alhambra’s subcontractors for the work associated CP 028, the site layout changes for the cistern, fire pump electrics and propane gas line.
l. Joe Tatro agreed to consult with the building official regarding the in-ground spacing requirement between the gas line and fire pump electrics. (Rick Amaral had been given two different space requirements of 10’ and 2’.)
m. Rick Amaral reported that the result of efforts to defrost the interior grade of the building were encouraging. The grade will be blanketed to prevent any future freezing of areas already defrosted. It is anticipated that 20 bottles of propane @ $100/bottle will be expended. Alhambra has agreed not to add any mark up to the cost of this additional propane.
n. A door key matrix has been established. Rick Amaral delivered a copy of the final matrix for the Chief’s files.
o. According to Rick Amaral, a decision for CP 03R3, +$11,060, concrete apron, should be made within three weeks.
p. It was suggested that CP 012R1, +$7,585, fire pump electric service should be voided out due to its work inclusion in CP 028. (Questions remain)
q. Based on a unanimously approved motion made by Joe Tatro and seconded by Kent Novak, CP 013, +$4,853 for the addition of fire pump house devices was accepted.
r. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP 016R1, +$2,272.16, for five overhead twist lock electrical receptacles with drops was accepted.
s. Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, CP 020, +$4,403 for a design upgrade to the five overhead doors was accepted.
t. The next building committee meeting is scheduled for 4:45 p.m., 10 March, 2009 at the Summit Station.
2. For 10 March meeting
a. Review wage report filing.
b. Disposition of Change Order #7 to include CP 013, CP 015, CP 016R1 and CP 020.
c. Chose color for vertical metal siding associated with main entrance.
d. Apprise committee of 3/4/09 meeting between Waterman Engineering and DOT.
i. W.E. to provide:
1. Full set of planning drawings that include drawing of existing conditions.
2. Derivation of water run-off amounts.
3. Water shed map.
4. Water run-off volume data.
5. Clarification of drain height in retention pond out flow catch basin.
6. Addendum drawing of profile of driveway to include tie in to road berm.
7. Report to be bound.
8. All above to be in DOT’s hands by 3/11/09.
9. Once acceptable, six copies of above to be delivered to DOT.
ii. If above is delivered on time and is correct, DOT may be able to issue a permit by 3/25/09 according to Robin Walsh.
e. Update status of obtaining PRE’s formal release of contract with WCFD.
f. Update status of PRE’s accounts payable to project engineering subcontractors.
g. Discuss status of reassignment to and contractual agreement language with J. McPhee Architects, Inc.
h. Obtain current copy of RI Certificate of Authorization and professional liability insurance certificate for Joseph McPhee.
i. Arrange for legal council review of re assignment of architectural services.
j. Review cost of CP 028, revised cistern location and associated plumbing and wiring, propane tank pad, additional bollards and utility pole locations. (Does CP 028 include the purpose of CP 012R1,+$7,585, fire pump electrical service feed?)
k. Review trenching for propane and fire pump electrical service. Discuss building official’s pacing requirement between in-ground electrical and gas lines.
l. Update of interior grade defrosting efforts.
m. Should it be verified that CEC will provided CA for radiant heat change order per balance of $4,000 agreement?
n. Should WCFD deal directly with Coventry Survey for certification of OWTS installation and release Waterman Engineering via a credit to WCFD?
o. CP 003R3 pending, concrete apron, $11,060.
p. Review CP 012R1, +$7,585 for service feeder to fire pump. Will this be included within CP 028?
q. Review CP 022, +$5,484 for concrete walkways.
r. Review CP 027, -$1,225, credit for range hood. Duct work?
s. Chief Pomfret to obtain cost estimate for 1,000 gal. tank.
t. Establish phone, internal radio, call alarm and PA systems requirements. Note: Quote received from PASS.
u. Update of station signage design, availability and cost. Determine permitting requirements. Alhambra has reported that the credit amount for the cast aluminum letters if WCFD provides this signage will be +$2,180. Rick Amaral to obtain credit amount for interior signage.
v. Furniture sub committee update. Chief Pomfret to provide list.
w. Landscaping and property line buffer needs TBD.
x. Review construction progress to date.
y. Review cost ledger.
z. Scope of annual report.
aa. Discuss and possibly vote upon the above and any other project related business.
bb. Set date for next committee meeting.