WCFD Building Committee Meeting
3 March, 2009
Topics to be included for discussion:
1. Recap of 24 February meeting
a. Richard Holt, Kent Novak, Chief Pomfret, Joe Tatro and John Humble present. Also present was Rick Amaral of Alhambra Building Co. and architect Joseph McPhee.
b. Joseph McPhee re submitted for the committee’s review, a draft copy of an agreement that could be established between J. McPhee Architects, Inc. and WCFD that would indemnify and hold harmless J. McPhee, Inc. for the design by PRE but would hold J. McPhee Architects, Inc. accountable for the remaining construction administration.
c. Joseph McPhee stated that he had presented to the Coventry building official his draft of the modification to the wording of the Project Certification form as required by RI Building Code 128.0 so that the form accommodates the change in certifying architect and that the building official agreed to accept the proposed re wording.
d. John Humble reported that he had spoken by phone on 23 Feb. with Robin Walsh of DOT regarding the status of the PAP and that Ms Walsh stated it was her intent to address Waterman Engineering’s latest response this week.
e. John Humble reported that he had spoken with John Causey of National Grid engineering dept. on 23 Feb. and that the final design for the utility pole layout does call for the east most pole to be installed just beyond the NE corner of the building’s expansion provision.
f. John Humble reported that he had spoken with Jim Silva of National Grid’s business office and that the cost of installation of the National Grid service will be $8,213.22 and that the service agreement will be mailed to the attention of Kent Novak for his signature.
g. Joseph McPhee reviewed with the committee a site design drawing that shows the revised cistern, propane tank and utility pole locations and their associated plumbing, electrical services and bollards. This drawing will be the bases for a change proposal, CP-28.
h. Rick Amaral agreed to investigate the possibility and guidelines for installing a propane gas line within the same trench as the fire pump electrical service.
i. CP 018, +$6,096 for additional underground service feed due to pole relocation was rejected due to re design of the site per CP-028.
j. John Humble reported that, according to Peter Dispigno of CEC, the electrical service feed to the fire pump house must be run outside the footprint of the building. Running the service through the building is not permitted.
k. Based upon the unanimous approval of a motion made by Kent Novak and seconded by Joe Tatro, CP 021, apparatus remote door opening devices, +$2,271 was approved.
l. Based upon the unanimous approval of a motion made by Joe Tatro and seconded by Richard Holt, Geisser Engineering’s invoice for $11.25 was approved for payment.
m. Based upon the unanimous approval of a motion made by Joe Tatro and seconded by Kent Novak, it was agreed that $3,000 of Lorenson’s $4,900 invoice should be paid with the balance payable once the well system installation has been completed.
n. It was agreed that the need for any walk way flooring material to be installed within roof trusses will established after the CO is granted.
o. The next building committee meeting is scheduled for 4:45 p.m., 3 March, 2009 at the Summit Station.
2. For 3 March meeting
a. Review wage report filing.
b. Review and disposition of Alhambra’s February requisition.
c. Chose color for metal siding associated with main entrance.
d. Apprise committee of conversation with PRE’s attorney, David Manoogian.
e. Update status of obtaining PRE’s formal release of contract with WCFD.
f. Update status of PRE’s accounts payable to project engineering subcontractors.
g. Discuss status of reassignment to and contractual agreement language with J. McPhee Architects, Inc.
h. Obtain current copy of RI Certificate of Authorization and professional liability insurance certificate for Joseph McPhee.
i. Review Joseph McPhee’s rewording of town’s project certification form.
j. Determine extent of need for legal council review of re assignment of architectural services.
k. Discuss status of DOT/PAP.
l. CP 028 pending review of sketch showing new cistern and associated plumbing and wiring, propane tank pad, additional bollards and utility pole locations. (Note: CP 027, -$1225, is for possible credit for cooking range hood.)
m. Review trenching for propane and fire pump electrical service.
n. Discuss status of interior frost and possible additional fuel costs associated with temporary building heat. Alhambra’s proposal for anticipated need: 5 days @ $300/day = $1,500.
o. CP 003R3 pending, concrete apron, $11,060.
p. Status of door keying matrix with Columbus Door.
q. Review CP 012R1, +$7,585 for service feeder to fire pump. Creative Environment input requested. Will this be included within CP-028?
r. Review CP 013, +$4,853 for additional fire alarm devices. Creative Environment input requested.
s. Review updated CP 016R1, $2,272.16 for five twist lock outlets in ceiling above apparatus rather than reels. Chief to provide sketch of overhead outlet locations. Receptacle drop to be 6’ above floor.
t. Chief Pomfret to obtain cost estimate for 1,000 gl. Tank.
u. Review CP 020, overhead door style change, +$4,403. Lead time?
v. Review CP 022, +$5,484 for concrete walkways.
w. Establish phone, internal radio, call alarm and PA systems requirements. Note: Quote received from PASS.
x. Update of station signage design, availability and cost. Determine permitting requirements. Alhambra has reported that the credit amount for the cast aluminum letters if WCFD provides this signage will be +$2,180.
y. Furniture sub committee update. Chief Pomfret to provide list.
z. Landscaping and property line buffer needs TBD.
aa. Review construction progress to date.
bb. Review cost ledger.
cc.Discuss and possibly vote upon the above and any other project related business.
dd. Set date for next committee meeting.