WCFD Building Committee Meeting

17 February, 2009

Topics to be included for discussion:

1.     Recap of 10 February meeting

a.     Richard Holt, Kent Novak, Chief Pomfret, Joe Tatro and John Humble present. Also present was Rick Amaral of Alhambra Building Co., Peter Dispigno of Creative Environment and architect Joseph McPhee.

b.    Change order #5 for site work alteration was signed by Kent Novak with copies provided to Rick Amaral.

c.     With the assistance of Joseph Mcphee, the mortar colors SCS 44H (deep red) and SCS 22H (tan) were chosen for the split block veneer.

d.    John Humble reported that he had been in phone contact with Richard Lipsitz of Waterman engineering regarding the status of the PAP.  Robin Walsh of DOT had informed Waterman Engineering that she had hoped to continue her review by Fri., 2/13.

e.     CP 003R3 for the concrete apron remained on hold.

f.      CP 012R1, +$7,585, service feeder to fire pump remained on hold pending review by Creative Environment and Nolen Electric.

g.     Rick Amaral and Chief Pomfret agreed to meet as soon as their schedules will permit to review the door key assignment matrix.

h.     CP 012, electrical service feeder to fire pump remained on hold pending Creative Environment’s and Nolan Electric’s review.

i.       CP 013, additional fire alarm devices remained on hold pending Creative Environment’s and Nolan Electric’s review.

j.       CP 015, 3 & 4 way light switch additions remained on hold pending Creative Environment’s and Nolan Electric’s review.

k.     Adjustment of CP 016 for electrical twist lock outlets mounted in the ceiling above the apparatus on hold pending pricing to Alhambra from Nolan Electric.

l.       CP 018, additional underground service due to removal of third utility pole to accommodate the propane tank location with 50’ set back on hold. 

m.  CP 020, overhead door style selection remained on hold.

n.     CP 021, apparatus door remote controls and automatic safety features on hold pending obtaining satisfactory door speed specification from Alhambra.

o.    CP 022, concrete apron remained on hold. 

p.    Based on the recommendation of Peter Dispigno and with the unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, CP 023, installation of an additional 3 way switch at the south entrance for +$693 was approved.

q.    Based on the recommendation of Peter Dispigno and with the unanimous approval of a motion made by Richard Holt and seconded by Kent Novak, CP 024, installation of additional circuit breaker at generator for the fire pump for +$2,526 was approved.

r.      A credit of $999 via CP 026 was issued against change order #3 due to a review conducted by Peter Dispigno.

s.     With the unanimous approval of a motion made by Joe Tatro and seconded by Kent Novak, the committee approved the $1,666 payment for PR&E’s January services.

t.       Much discussion ensued between the committee, Rick Amaral, Peter Dispagno and Joseph McPhee regarding PR&E’s on going responsibilities and available options for continuing to meet the requirement for an architect’s administration and certification of construction.  Per a request made by Richard Holt, Joseph McPhee agreed to investigate the possibility of acquiring letters from each engineering subcontractor’s principal to PR&E indicating the status of PR&E’s payments and a letter to WCFD officially releasing WCFD of the contract with PR&E.

u.     Joseph McPhee stated that he was comfortable with the organization and documentation of the project to date and is willing to provide a proposal for his services at a fee that would include the balance owed PR&E plus a fee for integration time and acceptance of the full project design liability.  He stated that he would obtain advice from his attorney and AIA.

v.     Richard Holt recommended that Mr. McPhee consider requesting that the PR&E’s contract with WCFD be assigned to his firm for purposes of simplicity and expedience.

w.   Joseph McPhee agreed to discuss the wording of the Coventry Project Certification form with the town’s building official for possible rewording to accommodate the transition of architectural responsibility and liability.

x.     Joseph McPhee hoped to complete his action items by the end of the week.

y.     Richard Holt reviewed the project’s cost ledger. 

z.     The next building committee meeting is scheduled for 4:45 p.m., 17 February, 2009 at the Summit Station.

2.     For 17 February meeting

a.     Kent Novak to sign CO #6

b.    Update status of PR&E’s accounts payable to project engineering subcontractors.

c.     Update status of PR&E’s formal contractual release of WCFD.

d.    Update status of rewording town’s project certification form.

e.     Discuss revised construction schedule.

f.      Update status of CO #1 radiant heat design.

g.     Discuss status of DOT/PAP.

h.     Update status of cistern design/delivery/exploration dig.  Arthur Mercure to be present. 

i.       CP 003R3 pending, concrete apron, $11,060.

j.       Update door keying matrix status.

k.     Review CP 012R1, +$7,585 for service feeder to fire pump.  Creative Environment input requested.

l.       Review CP 013, +$4,853 for additional fire alarm devices.  Creative Environment input requested.

m.  Review CP 015, +$1,806.13 for additional 3 & 4 way wall switches.  Creative Environment input requested.

n.     Review updated CP 016, $??? for five twist lock outlets in ceiling above apparatus rather than reels.    Creative Environment input requested.

o.    Review CP 018, +$6,096 for additional underground service feed due to pole relocation.  Discuss propane tank location alternatives.  Please note: The committee must make a decision ASAP because National Grid must design the site’s electrical feed.  Per John Causey of National Grid, utility poles are approximately $3,500 ea. after first pole.  What are we showing in the ledger for National Grid services and hardware?

p.    Chief Pomfret to obtain cost estimate for 1,000 gl. Tank.

q.    Review CP 020, overhead door style change, +$4.403.  Lead time? 

r.      Review CP 021, apparatus remote door opening devices, +$2,271.  Auto reversing and light beam included.  Door speed specification is 12”/sec.

s.     Review CP 022, +$5,484 for concrete walkways. 

t.       Request rough flooring for attic space pending truss installation completion.

u.     Update of station signage design, availability and cost.  Determine permitting requirements.  Alhambra has reported that the credit amount for the cast aluminum letters if WCFD provides this signage will be +$2,180.

v.     Furniture sub committee update.  Chief Pomfret to provide list.

w.   Landscaping and property line buffer needs TBD.

x.     Review construction progress to date.

y.     Review cost ledger.

z.     Discuss and possibly vote upon the above and any other project related business.

aa. Set date for next committee meeting.