WCFD Building Committee Meeting

10 February, 2009

Topics to be included for discussion:

1.     Recap of 3 February meeting

a.     Richard Holt, Kent Novak, Chief Pomfret and John Humble present. Also present was Rick Amaral of Alhambra Building Co. and Dave Batien and Rick Ruggieri of PASS Security & Phone Systems.

b.    John Humble reported that he had been in phone contact with the attorney, William Paquin of Warwick, representing Prout Robert & Elias Architects to inquire about the plan of action given Roland Roberts unfortunate and unexpected death on 1/29/09.  Mr. Paquin asked that WCFD allow two weeks for a business plan to be put in place.   

c.     Change Order #4 for the addition of $2,665 to cover the cost of CP #9R1, #19 & #25 was signed by Kent Novak followed bycopies to Rick Amaral.

d.    With the unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, it was agreed that Alhambra’s $135,694 requisition for the month of January should be processed for payment without an architect’s certification.

e.     With the unanimous approval of a motion made by Richard Holt and seconded by Kent Novak, CP 002R4 for site design alteration, $50,236 was approved.

f.      John Humble reported that he had spoken again with Robin Walsh of 30 Jan. for an update on the DOT/PAP.  Ms Walsh stated that there remained a couple of questions regarding Waterman Engineering’s 5 Jan. response to DOT’s 31 Oct. comments.

g.     Rick Amaral stated that he would invite Arthur Mercure of Northern Site Contractors to discuss the latest findings with the cistern design alternatives.

h.     CP 003R3, concrete apron, remained on hold.

i.       Rick Amaral and Chief Pomfret agreed to meet the following Wed. or Fri. after 4 p.m. to review the door key assignment matrix.

j.       CP 012, electrical service feeder to fire pump remained on hold pending Creative Environment’s review.

k.     CP 013, additional fire alarm devices remained on hold pending Creative Environment’s review.

l.       CP 015, 3 & 4 way light switch additions remained on hold pending Creative Environment’s review.

m.  Adjustment of CP 016 for electrical twist lock outlets mounted in the ceiling above the apparatus on hold pending pricing to Alhambra from electrical contractor.

n.     CP 018, additional underground service due to removal of third utility pole to accommodate the propane tank location with 50’ set back on hold.  John Humble reported that he had spoken with National Grid’s electrical engineer.  Propane tank must be located beyond 50’ either side of the overhead service and around utility poles.  A buried gas line passing through the easement is permitted.

o.    CP 020, overhead door style selection remained on hold.

p.    CP 021, apparatus door remote controls and automatic safety features on hold pending obtaining satisfactory door speed specification from Alhambra.

q.    CP 022, concrete apron remained on hold.  Rick Amaral stated that he could not lower the quoted price of $5,484 but would be willing to perform the work on a time and material basis or let WCFD find alternatives means of installing the walkways.

r.      CP 023, installation of an additional 3 way switch at the south entrance remained on hold pending Creative Environment’s review.

s.     CP 024, installation of additional circuit breaker at generator for the fire pump remained on hold pending Creative Environment’s review.

t.       John Humble reported that the well certification process was carried out this date by Don Lorenson.  Water flow was 35gl/minute constant flow for 5 hours.  Drop in water level was 54’.  Lorensen has recommended that water quality testing be performed at the well connection to the building plumbing.

u.     Rick Amaral suggested that WCFD might wish to explore less expensive alternative sources for building signage, e.g. interior door and space signage, than was included in Alhambra’s bid and will provide list with specifications.

v.     Much discussion ensured regarding the internal call alarm, phone and building security needs with David Bastein and Rick Ruggieri of PASS Systems.  It was decided that no electron surveillance or security system is needed at this time.  Committee will provide PASS with the construction drawing showing building footprint with data and phone outlets for the purpose of generating a proposal for phones, additional speakers and internal call alarm sounding.

w.   With the unanimous approval of a motion made by Richard Holt and seconded by Kent Novak, the Weathered Wood T-30 Trimline roof shingle was selected.

x.     The next building committee meeting is scheduled for 4:45 p.m., 10 February, 2009 at the Summit Station.

2.     For 10 February meeting

a.     Discuss PR&E contractual condition.

                                                              i.      ODEH structural engineering.

                                                            ii.      Geisser construction testing.

                                                          iii.      Creative Environment engineering.

                                                         iv.      Waterman Engineering.

                                                           v.      Centreville Bank

b.    Discuss status of DOT/PAP.

                                                              i.      Relay recent comments made by the Coventry building official.

                                                            ii.      Relay recent comments made by Waterman Engineering.

c.     Update status of cistern design/delivery/exploration dig. 

d.    CP 003R3 pending, concrete apron, $11,060.

e.     Update door keying matrix status.

f.      Review CP 012, +$12,350 for service feeder pole change.  Creative Environment input requested.

g.     Review CP 013, +$4,853 for additional fire alarm devices.  Creative Environment input requested.

h.     Review CP 015, +$1,806.13 for additional 3 & 4 way wall switches.

i.       Review updated CP 016, $??? for five twist lock outlets in ceiling above apparatus rather than reels.

j.       Review CP 018, +$6,096 for additional underground service feed due to pole relocation.  Discuss propane tank location alternatives.  Chief Pomfret to obtain cost estimate for 1,000 gl. Tank.

k.     Review CP 020, overhead door style change, +$4.403.  Lead time? 

l.       Review CP 021, apparatus remote door opening devices, +$2,271.  Auto reversing and light beam included.  Door speed specification is 12”/sec.

m.  Review CP 022, +$5,484 for concrete walkways. 

n.     Review CP 023, +$693 for additional 3 way switch at south door.  Vote required.

o.    Review CP 024, +$2,526 for installation of fire pump circuit breaker at generator.  Creative Environment input requested.

p.    Discuss status of well certification, water quality testing and pumping upgrade.

q.    Request rough flooring for attic space pending truss installation completion.

r.      Update of station signage design, availability and cost.  Determine permitting requirements.  Alhambra has reported that the credit amount for the cast aluminum letters if WCFD provides this signage will be +$2,180.

s.     Furniture sub committee update.  Chief Pomfret to provide list.

t.       Landscaping and property line buffer needs TBD.

u.     Review construction progress to date.

v.     Review cost ledger.

w.   Discuss and possibly vote upon the above and any other project related business.

x.     Set date for next committee meeting.