WCFD Building Committee Meeting

27 January, 2009

Topics to be included for discussion:

1.     Recap of 20 January meeting

a.     Richard Holt, Joe Tatro, Kent Novak, Chief Pomfret, Roland Robert and John Humble present. Also present was Peter Dispagno of Creative Environment.

b.    Peter Dispagno indicated that he would review CP 019 for night lighting, CP 015 for additional three way switches, and provide the support information for adding an interior light switch at the south entrance.

c.     Peter Dispagno stated that outside door lights provide emergency lighting when the generator is activated.

d.    The north and south door key pad CP 009 remains pending approval.

e.     Chief Pomfret determined that the pull-down electrical feed mechanisms indicated in CP 016 were not necessary and that twist lock female 120VAC outlets in the ceiling in each of the apparatus bays was sufficient.  WCFD will provide the drop pig tails with break away capability.

f.      Installation of air compressor plumbing and apparatus drops will be carried out by WCFD personnel.

g.     Peter Dispagno will review the cost of the fire pump electrical service feed, CP 012.

h.     With a unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, the credit of $2,972 for diameter reduction of the generator to fire pump conduit was accepted, CP 011.

i.       With a unanimous approval of a motion made by Joe Tatro and seconded by Kent Novak, adding an ATS interlock for $582.00 was accepted, CP 017.

j.       CP 018, $6,095.96, addresses having to lengthen the underground electrical service feed because of having to relocate the utility pole due to the presently designed propane tank location.  It was decided that an investigation for a more practical location for the propane tank should be conducted.

k.     Peter Dispagno will review CP 013, $4,852.50, for fire alarm devices.

l.       Peter Dispagno stated that the contract provides for a 16 zone alarm transceiver with repeater capability.  Chief Pomfret was asked to determine if alarm centrals transmit frequency range capability includes 72-76 MHZ.  Chief Brown of Hopkins Hill will be consulted.

m.  Approval of CP 014, $805, for additional phone jacks was tabled due to the possibility of installation into the stud walls can be carried out after C of O.

n.     The committee begrudgingly agreed to accept the added rip rap cost of the site design alteration, CP 002, although this proposal in its entirety is yet to be accepted and approved.   

o.    Features of CP 002 that remain under review are  the replacement of man holes with clean outs, the omission of the remote sprinkler system Siamese valves at the south-west corner of the building, the modification of the east wall roof drain lines and addressing the final DOT comments.

p.    John Humble to further discuss east wall roof drain line situation with Peter Suorsa of Coventry Survey to explore possible alternatives or acceptance as designed by DEM/OWTS.

q.    The DOT/PAP permit had not been issued by the time of this meeting.  John Humble reported that he had spoken with Robin Walsh of DOT/PAP and that she stated that she was awaiting a response to her 10/31/08 comments to Waterman Engineering.

r.      Roland Robert stated that Creative Environment’s engineers had concluded that two 6,000 gal. tanks for a total of 12,000 gal.  would not provide sufficient water.  Northern Site Contractors is evaluating alternatives.

s.     The well certification and water quality testing had not been completed by the time of this meeting.  Joe Tatro to follow up.

t.       Joe Tatro offered to investigate sources for sand blasted wood signage for the dormer of the building.

u.     Roland Robert will ask Alhambra to submit a revised walkway CP 22 to specify bituminous material rather than concrete.

v.     It was decided that the corner stone should be located to the left of the main entrance, one course of split rock up from the foundation and one half split block from the door jamb frame.

w.   Chief Pomfret indicated that he would ask Scott Yates and/or Jim Vose to look into possible suppliers of phone and security hardware and systems in preparation for the Feb. 3 BC meeting.

x.     Chief Pomfret stated that a list of furniture needs has been established by department members and will submit the list for the committee’s records.

y.     Kent Novak reported that a 30 year, $1.6M mortgage with Centreville Bank had been established at a rate of 4.75% with refinancing required at the 15th anniversary.  

z.     With the unanimous approval of a motion made by Joe Tatro and seconded by Chief Pomfret, a payment of $90.45 to Geisser Engineering was approved.

aa. With the unanimous approval of a motion made by Kent Novak and seconded by Chief Pomfret, a payment of $1,190 to Prout Roberts & Elias was approved

bb.                        With the unanimous approval of a motion made by Kent Novak and seconded by Chief Pomfret, a payment of $272.11 to attorney William Harsch was approved.

cc.With the unanimous approval of a motion made by Kent Novak and seconded by Richard Holt, a payment of $453.82 to attorney William Harsch was approved.

dd.                        The next building committee meeting is scheduled for 4:45 p.m., 27 January, 2009 at the Summit Station.

2.     For 27 January meeting

a.     Review revisions to Northern Site Contractor’s site design alteration CP 002R3, now $52,651.  CP 002R3 includes the $6,050 credit of CP 006.  R3 considers elimination of a remote Siamese valve and pipe, replacement of 2 manholes with 2 clean outs, and addressing town engineer, DEM wetlands and DOT/PAP comments.  John Humble to convey Coventry Survey’s latest comments. 

b.    Update status of cistern design/delivery/exploration dig. 

c.     Status of DOT/PAP review of response to comments?

d.    CP 003R3 pending, concrete apron, $11,060.

e.     Review north and south door keypad lock CP 009, +$1,014.

f.      Review door keying matrix with Chief Pomfret.

g.     Review CP 012, +$12,350 for service feeder pole change.

h.     Review CP 013, +$4,853 for additional fire alarm devices

i.       Review CP 015, +$1,806.13 for additional 3 & 4 way wall switches.

j.       Review updated CP 016, $??? for five twist lock outlets in ceiling above apparatus.

k.     Review CP 018, +$6,096 for additional underground service feed due to pole relocation.  Discuss propane tank location alternatives.

l.       Review CP 019, +$932.06 fore night light wiring.

m.  Review CP 020, overhead door style change, +$4.403.

n.     Review CP 021, apparatus remote door opening devices, +$2,271.

o.    Review CP 022, +$5,484 for concrete walkways to be adjusted to bituminous.

p.    Review CP 023, +$693 for additional 3 way switch at south door.

q.    Review CP 024, +$2,526 for installation of fire pump circuit breaker at generator.

r.      Review CP 025, +$719.45 for installation of windows in north and south exterior doors.

s.     Discuss status of well certification, water quality testing and pumping upgrade.

t.       Request rough flooring for attic space pending truss installation completion.

u.     Approve Comolli Granite’s $200 invoice for the engraved cornerstone.

v.     Revisit location selection for cornerstone.

w.   Update of station signage design, availability and cost.  Joe Tatro.

x.     Chief Pomfret to inform of Alarm Central’s transmitting capabilities

y.     Update of phone system requirements and venders.

z.     Investigate need for building electronic security system.

aa. Furniture sub committee update.

bb.                        Landscaping and property line buffer needs TBD.

cc.Review construction progress to date.

dd.                        Review cost ledger.

ee. Discuss and possibly vote upon the above and any other project related business.

ff.   Set date for next committee meeting.