WCFD Building Committee Meeting

20 January, 2009

Topics to be included for discussion:

1.     Recap of 6 January meeting

a.     Denis Fournier, Richard Holt, Joe Tatro, Kent Novak, Chief Pomfret, Roland Robert and John Humble present. Also present was Michael Collins.

b.    In order to ensure a clear title of the property for the new station and in preparation of the Centerville Bank closing, Kent Novak stated that he was able to obtain and have recorded at the town hall a discharge of an open space tax lean.  The tax had in fact been paid either by the previous owner or WCFD when the property was purchased by WCFD.

c.     Joe Tatro expressed his concern that the demolished on-site rock wall was being overlooked as a possible source for the costly rip rap drainage stone.  Roland Robert and John Humble to investigate. 

d.    Roland Robert stated that according to Waterman Engineering, all approved and necessary quantities of plan sets, mylar site plans and drainage reports have been delivered to the town planning office.

e.     Roland Robert stated that there will be a $1,200 credit for the reduction in pipe size and shower head located in the laundry rom.

f.      The DOT/PAP permit had not been issued by the time of this meeting.  Roland Robert was asked to determine from Waterman Engineering how DOT’s past comments have been responded to.

g.     Roland Robert stated that two 6,000 gal tanks were now being considered for the cistern system and that Creative Environment engineers were in the process of determining if the total capacity of 12,000 is adequate.

h.     Roland Robert presented to the committee the pricing for a key pad door lock for the front, main double door entrance that was approximately double that of the cost of a key pad lock suitable for the north and south single entrance doors.   On a unanimously approved motion made by Joe Tatro and seconded by Kent Novak, it was agreed that key pad locks would be installed only at the north and south entrances.

i.       It was noted that work to certify the well had yet to be carried out probably due to severe weather conditions.  Concern was also expressed regarding the quality of the water and determining whether or not a treatment system will be needed.  Lorenson to be consulted.

j.       Joe Tatro offered to investigate sources for carved wood signage.

k.     It was noted that the Knox Box for the new station has been delivered and will be stored at the Summit station until it is needed for installation.

l.       Concern was expressed regarding the method of storage of roof trusses on site before installation.  John Humble to investigate.

m.  Roland Robert questioned if light switches had been specified at all doorways.  He will investigate.

n.     Chief Pomfret indicated that he would ask Jim Vose to look into possible suppliers of phone hardware and systems.

o.    The topic of possibly installing a building security system was discussed.  Scott Yates evidently knows of a supplier.  Chief Pomfret offered to discuss this topic with Scott Yates to possibly invite a supplier to a BC meeting.

p.    Mike Collins offered up the name of the building security manager at his place of business as a source of information, Charlie Goins at Arkwrite, 821-1000. xt. 3286.

q.    Chief Pomfret expressed his desire to have remote apparatus door openers for the apparatus.  Roland Robert to investigate this option.

r.      Roland Robert stated that Alhambra will modify the apparatus door opening height to accommodate a 12’ high door at no charge.

s.     Chief Pomfret stated that a list of furniture needs has been established by department members.

t.       On a unanimously approved motion made by Richard Holt and seconded by Joe Tatro, payment of Geisser Engineering’s 12/31/08 invoice for $623.40 was approved.

u.     After receiving a positive recommendation by Roland Robert and on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, Alhambra’s December requisition for $126,872 was approved.

v.     It was explained to the committee members by Roland Robert that in order to establish a weather tight seal between the roof sophit and split block veneer, it will be necessary to install the red block with the smooth surface exposed.  Therefore and for consistency, both courses of red block veneer will be installed with the smooth surface exposed.  The front entrance columns will not include any red blocks but will be constructed of beige blocks also with the smooth surface exposed.  The remainder of the building’s split block veneer will be installed with the rough surface exposed.     

w.   The next building committee meeting is scheduled for 4:45 p.m., 20 January, 2009 at the Summit Station.

2.     For 20 January meeting

a.     A copy of the stamped DEM/Wetlands insignificant alteration permit indicating that it had been recorded at the town hall was returned by mail to DEM/Wetlands on 1/7/09.  On the same date, a copy of the recorded permit and Wetlands approved site plan was mailed to DEM/OWTS.  The above two actions are a requirement set forth within the insignificant alteration permit instructions.

b.    Close out discussion on available and suitable sources of rip rap material.

c.     Northern Site Contractor’s CP 002 to be further revised based on latest input from town engineer, omission of remote sprinkler system feed and four of five man holes, CP 006, and DOT comments.

d.    Update status of cistern design/delivery/exploration dig. 

e.     Status of DOT/PAP application?

f.      Update north and south door keypad lock CP 009.

g.     Determine door keying requirements.

h.     Status of night light, CP 019, +$932.06 and additional switch installation CP 015, +$1806.13, including possible added interior light switches at all outside doors.

i.       Review CP 016, five pull down cord reels, +$5209.

j.       Review exterior emergency lighting and generator back up lighting at exit doors.

k.     Discuss possible need for window panels in north and south exterior doors.

l.       Status of electrical service feeders, CP 012, per National Grid +$12.350.85.

m.  CP 003R3 pending, concrete apron, $11,060.

n.     Finalize CP 007, elimination of emergency shower.

o.    Finalize CP 011, change conduit from generator to fire pump to 2” from 4” credit $2972.00.

p.    Review CP 017, added fire pump interlock ATS. +$582.00.

q.    Review CP 018, additional service feeder +$6095.96.

r.      Review CP 013, fire alarm devices +$4852.50.

s.     Review CP 014, additional phone jacks +$805.

t.       Define concrete walkway needs at north and south ends of building.

u.     Request rough flooring for attic space.

v.     Establish location for cornerstone.

w.   Update of station signage design, availability and cost.  Joe Tatro and Bob Adams, Graphic Design.

x.     Review construction progress to date.

y.     Status of department transceiver capability requirements and facility alarms/bells/horns/speakers, etc.?

z.     Update of phone system venders and requirements.

aa. Revisit building electronic security system needs.

bb.                        Discuss status of well certification, water quality testing and pumping upgrade.

cc.Discuss landscaping and property line buffer needs.

dd.                        Furniture sub committee update.

ee. Review cost ledger.

ff.   Status of bank closing? 

gg.Discuss and possibly vote upon the above and any other project related business.

hh.Set date for next committee meeting.