WCFD Building Committee Meeting
16 December, 2008
Topics to be included for discussion:
1. Recap of 9 December meeting
a. Richard Holt, Joe Tatro, Kent Novak, Chief Pomfret, Chuck Smith, Roland Robert and John Humble present. Also present was Peter Dispagno of Creative Environmental Corp.
b. Attention was drawn to the Siamese sprinkler system valve to be installed on the north-west corner of the building according to the construction drawings. In addition it was noted that a Siamese valve unit will be located at the sprinkler pump house. Given that there are two locations for a tanker to tie into and feed the sprinkler system, it was decided that the remote tie in previously requested was not necessary and should be eliminated from CP 002.
c. Much discussion with Peter Dispagno ensued regarding the request for minor electrical alterations. They included:
i. Selected lighting units in the hallways and apparatus bay area to be wired to remain lighted at all times so as to act as night lights.
ii. An electronic/keyed lock assembly to be installed at the north member door entrance.
iii. A three-way switch for apparatus bay lighting to be installed at the north member door.
iv. Four-way switching of the hallway lights is necessary so as to provide an additional switch at the doorway between the south wall of the bays and hallway.
v. An additional four-way switch is to be installed at the doorway leading to the administrative area from the hallway.
vi. A 110VAC drop terminated with a female connector from overhead for each bay to be located in the proximity of the driver’s side of the apparatus is to be installed. (Note: on site electrician has recommended the use of retractable hanging electrical drops.) Bays 1,2,3 to be on one dedicated circuit. Bays 4, 5 to be on a second dedicated circuit.
vii. An ADA compliant phone jack is to be installed in each sleeping room.
d. The possibility of utilizing a department radio transceiver in conjunction with the house phone system (yet to be selected) to sound and announce incoming calls was discussed. It is WCFD’s responsibility to determine the appropriate radio and internal phone system equipment and identify venders.
e. Peter Dispagno stated that the propane tank must be a minimum of 50’ from the electric power pole and is located accordingly on the site drawing.
f. Concern was voiced by Roland Robert regarding the cost of several line items in revision #2 of site work CP 002. Further investigation will be conducted by Roland.
g. On a unanimously approved motion by Kent Novak and seconded by Richard Holt, it was agreed that the Dec. 2 $2,440 invoice from Prout Robert Elias LLC should be paid.
h. On a unanimously approved motion made by Kent Novak and seconded by Richard Holt, it was agreed that the Nov. 30 $506.85 invoice from Geisser Engineering Corp. be paid.
i. On a unanimously approved motion made by Kent Novak and seconded by Denis Fournier, and with the agreement by Roland Robert, it was agreed that Alhambra Building Co. Nov. requisition for $124,312 be paid.
j. On a unanimously approved motion made by Denis Fournier and seconded by Richard Holt, it was agreed that two invoices, both dated Dec. 5, for a total of $116.16 be paid. (Note: John Humble originally misspoke the total by stating it to be $137.29.)
k. Chief Pomfret is satisfied with availability of electrical power at an exterior receptacle on the south wall of the building and a receptacle at the sprinkler pump assembly that can be used at times of training
l. Warrantees of workmanship and materials were discussed. Roland Robert confirmed that Alhambra provides for a twelve month warrantee on all workmanship from the time of substantial completion and that material, fixture, hardware, etc. warrantees provided by venders apply. Roland Robert to investigate the possibility of there being the availability of an extended performance bond for labor and materials beyond the date of substantial completion.
m. Photographs of the progress of construction were reviewed.
n. The next building committee meeting is scheduled for 4:45 p.m., 16 December, 2008 at the Summit Station.
2. For 16 December meeting
a. Update of DEM/Wetlands permit application.
b. Update on last site deficiency noted by the town engineer.
c. Northern Site Contractor’s CP 002 to be further revised based on latest input from town engineer, omission of remote sprinkler system feed, possible inclusion of rotten rock atop the public parking area and scrutiny of other line items.
d. Update DOT/PAP application status.
e. Update of $11,060 CP 003R3, concrete apron.
f. Bond amount adjustment status.
g. Update of status of cistern design.
h. Status of piping credit for utility shower due to reduced flow requirement.
i. Establish phone system requirements and vender.
j. Establish data/computer system requirements and vender.
k. Establish public address system requirements and vender.
l. Determine need and location of fire extinguishers.
m. Discuss topping public parking area with rotten rock.
n. Discuss the location of the propane tank vs. electrical power lines.
o. Update on the availability of a performance bond beyond the date of completion to support any warrantees.
p. Discuss status of well.
q. Granite corner stone “2009” engraving cost, Comolli Granite Co, $140. Obtain cost of granite.
r. Design/material of lettering on face of building TBD.
s. Discuss landscaping and property line buffer needs.
t. Furniture sub committee update.
u. Review construction progress to date.
v. Review cost ledger.
w. Update status of Centerville Bank’s considerations.
x. Discuss and possibly vote upon the above and any other project related business.
y. Set date for next committee meeting.