WCFD Building Committee Meeting

2 December, 2008

Topics to be included for discussion:

1.     Recap of 25 November meeting

a.     Richard Holt, Denis Fournier, Joe Tatro, Roland Robert, Kent Novak, Chief Pomfret and John Humble present. 

b.    According to Roland Robert, Waterman Engineering hand delivered the final site design package to DEM/Wetlands on Nov. 25.

c.     John Humble reported on his Oct. 24 phone conversation with biologist Shawna Holdredge of DEM.  She stated that she inspected the site on Oct. 15 and found no wetland issues on the site but had concerns about the storm water run-off management.  This concern prompted DEM having jurisdiction over the project.

d.    On a unanimously passed motion made by Joe Tatro and seconded by Kent Novak, and based upon prior input from Waterman Engineering indicating that deficiencies sited by DEM do not impact the pervious parking area, it was agreed that the building committee would assume the risk of proceeding with having the contractor continue the preparation of the pervious parking area after acquiring permission from the building inspector.

e.     Permission to proceed with the preparation of the pervious parking area was granted to JH at 8:00 a.m., Nov. 26. by the building inspector.

f.      On a unanimously approved motion made by Kent Novak and seconded by Joe Tatro, the committee approved the payment of two Geisser Engineering invoices for $417.10 and $319.35.

g.     Joe Tatro offered to excavate exploratory holes and backfill in location of cistern if contractor does not object.

h.     It was decided not to reduce the size of the already specified 125 gal. water heater to 85 gal. because the change results in a net increase in cost.  Roland Robert to investigate the possibility of a credit for reducing the pipe size to the utility shower from 1.5” dia. To 0.75” dia.

i.       Chief Pomfret agreed to put a furniture sub committee together made up of department members for the purpose of locating suitable used furniture in good condition.    

j.       Richard Holt reviewed the current project cost ledger.

k.     Photographs of the progress of construction were reviewed.

l.       The next building committee meeting is scheduled for 4:45 p.m., 2 December, 2008 at the Summit Station.

2.     For 2 December meeting

a.     Update of DEM/Wetlands deficiencies per Dec. 1 phone conversation with DEM civil engineer Nicholas Pisani.

b.    Northern Site Contractor’s CP 002, $50,022.  Pending DEM/Wetlands determination. 

c.     Update DOT/PAP application status.

d.    Update status of Centerville Bank closing date.

e.     Update of CP 003R3, concrete apron, reduced to $11,060.  Includes a $450 credit for approved CP 005 straight rebar. CP 003R3 Pending.

f.      Bond amount adjustment status.

g.     Status of cistern design.  Review submittal for shallower, double tank configuration.  Should/when do we request an exploratory dig for ledge?

h.     Will the power to the cistern pump be metered?

i.       Determine auxiliary power requirements at the pump house for training purposes.

j.       Status of piping credit for utility shower due to reduced flow requirement.

k.     Establish night light requirements.

l.       Establish call alarm light/sound requirements.

m.  Establish facility security requirements.

n.     Establish phone system requirements.

o.    Establish public address system requirements.

p.    Provide block size for granite corner stone.

q.    Design of lettering on face of building TBD.

r.      Furniture sub committee update.

s.     Review construction progress to date.

t.       Review cost ledger. 

u.     Reminder of Dec. 3, 7 p.m. zoning hearing for pervious parking area.

v.     Discuss and possibly vote upon the above and any other project related business.

w.   Set date for next committee meeting.