WCFD Building Committee Meeting

25 November, 2008

Topics to be included for discussion:

1.     Recap of 18 November meeting

a.     Richard Holt, Denis Fournier, Joe Tatro, Roland Robert, Kent Novak, and John Humble present.  Also present were Rick Amaral of Alhambra Building Co. and Arthur Mercure of Northern Site Contractors. 

b.    The first topic of discussion was the $11,706 change proposal CP 004  for the under-building strip line alteration.  Mr. Mercure explained that the existing conditions topographic analysis was performed on Oct. 21.  It was not until the stripping process was completed as required and the new elevation was determined on Oct. 27, that it became evident that a greater depth of top and sub soil had to be removed per the under-foundation conditions specification than was indicated on the working drawing.  The depth information on the working drawing was a conservative estimate per Roland Robert but was used as bases for Northern’s proposal to Alhambra.  On a motion to accept CP 004 made by Kent Novak and seconded by Richard Holt, a vote was conducted.  Kent Novak, Richard Holt, Denis Fournier and John Humble approved the motion.  Joe Tatro apposed the motion.  The motion carried.

c.     Roland Robert agreed to draft a formal acceptance for CP 004.

d.    Mr. Mercure stated that site work would have to come to a complete halt the week of Nov. 24 unless Northern can receive the authority to proceed with the project beyond the existing work boundary limits.

e.     Roland Robert reported that Waterman Engineering was to have a response to DEM/Wetlands latest deficiency report ready by Fri., Nov. 21.

f.      Roland Robert was asked to inquire if any aspect of the latest DEM/Wetlands deficiency report impacts the design and/or location of the pervious parking area.  (The response form Waterman Engineering is that the deficiency report has no impact on the pervious parking area.)

g.     The radiant heat $44,213 CP 1R3 formal document was presented by Roland Robert and signed by Kent Novak.

h.     Rick Amaral stated that he will investigate Alhambra’s performance bond adjustment procedure as it pertains to change proposals.

i.       Rick Amaral was requested to be sure that requisitions for payment be properly signed and stamped with an embossed notary seal.

j.       The apron rebar CP 005 was discussed.  The installation of this rebar at the time of the slab installation allows for a concrete apron to be added at a later date in the construction process if the budget permits.  On a unanimously approved motion made by Joe Tatro and seconded by Richard Holt, it was agreed that the rebar should be purchased and installed.

k.     Roland Robert agreed to provide the formal CP 005 for signature.

l.       Roland Robert was asked to determine if an additional electrical power outlet would be available at the cistern pump house location for the department’s training exercises to take place in and around the parking area. 

m.  Richard Holt reviewed the current project cost ledger.

n.     Photographs of the progress of construction were reviewed.

o.    The project sign was erected on Nov. 21.   

p.    The next building committee meeting is scheduled for 4:45 p.m., 25 November, 2008 at the Summit Station.

2.     For 25 November meeting

a.     Update of DEM/Wetlands deficiencies and DOT/PAP application?

b.    Northern Site Contractor’s CP 002, $50,022.  Pending DEM/Wetlands determination. 

c.     Update of CP 003, concrete apron, reduced to $11,060.  Pending

d.    Approval of payment to Geisser Engineering for invoice #63249, $319.35.

e.     Status of cistern design.  Review submittal for shallower, double tank configuration.  Should/when do we request an exploratory dig for ledge?

f.      Can a power outlet be located at the pump house for on-site training lighting?  Amperage TBD.

g.     Exterior electrical power feed distribution.  Review layout proposal. 

h.     Update of engineering input regarding water heater size reduction and credit. 85 gal vs. 125 gal.

i.       Discuss automatic lighting when alarm sounds.

j.       Design of lettering on face of building TBD.

k.     Bond amount adjustment status.

l.       Review construction progress to date.

m.  Review cost ledger. 

n.     Update of status of meeting zoning application and legal council requirement’s for the special use pervious parking area.

o.    Discuss and possibly vote upon the above and any other project related business.

p.    Set date for next committee meeting.