WCFD Building Committee Meeting
18 November, 2008
Topics to be included for discussion:
1. Recap of 11 November meeting
a. Chief Pomfret, Richard Holt, Denis Fournier, Joe Tatro, Roland Robert, Kent Novak, Chuck Smith and John Humble present.
b. On a unanimously approved motion made by Kent Novak and seconded by Dennis Fournier, and based upon a recommendation made by Roland Robert, it was agreed that the first requisition by Alhambra for $52,927 be paid.
c. John Humble reported on a construction site meeting held earlier in the day with Rick Amaral, Jeff Asci of Creative Environment Corp, Lenni Procaccini of Sasa HVAC and Roland Robert for the purpose of developing a better understanding of the cost of incorporating radiant heat throughout the building beyond the apparatus bays. It was explained that the reasons why the computed radiant heat cost in the apparatus bays was $6.93/sq. ft. (per alternate #2) vs. the $10.30.sq. ft. quoted additional change proposal #1 price for the remainder of the building are; there is a credit for the no longer needed gas drop heaters in the bay area, and Alhambra had not included the cost of the required floor insulation and its installation labor and had decided to absorb those costs. At the request of John Humble, Mr. Proccocini was asked to revisit his price to Alhambra in order to determine if the cost could be reduced. (See 11/14/08 revised CP 001, $48,246 to $47,118 now reduced to $44,213.)
d. John Humble reported that he had met with the building official, Bruce Zaloudek, on 11/7 to request his permission to proceed with the plumbing associated with the foundation work in the interest of time. The request received a verbal approval.
e. On a unanimously approved motion made by Richard Holt and seconded by Kent Novak, it was agreed to approve CP 001 with a not-to-exceed amount of $48,246 (now fixed at $44,213) and to commission radiant heat engineering oversight from Creative Environment Corp. for a not-to-exceed amount of $4,000.
f. Much discussion ensued regarding the events that led up to the CP 004 strip line alteration still pending. On a unanimously approved motion made by Joe Tatro and seconded by Denis Fournier, it was agreed that Rick Amaral should be requested to attend the next building committee meeting in order to provide background information. Roland Robert agreed to relay this request.
g. Roland Robert stated that he will ask Alhambra if Alhambra’s performance bond amount will be adjusted to reflect the bond fee listed in each change proposal if approved.
h. Kent Novak stated that he had contacted Attorney Harsch regarding him representing WCFD at the zoning hearing. Attorney Harsh has agreed to provide his services for $600 or less. At the request of Kent Novak, Joe Tatro agreed to hand over copies of the zoning application and supporting documents to Kent Novak for delivery to Attorney Harsch.
i. On 11/11/08, Joe Tatro took possession of the $200 flag pole purchased from Paul Buddock and will store the pole for safe keeping at his home until the time of its erection at the new facility.
j. A discussion ensued regarding the management of decisions that have to be made in a timely manner coupled with the constraint of scheduling a public meeting. Joe Tatro offered to research the OMA requirements in this regard.
k. On a unanimously approved motion made by Chief Pomfret and seconded by Richard Holt, a color of mission brown was chosen for the 30 year asphalt roof shingles.
l. On a unanimously agreed upon motion made by Joe Taro and seconded by Kent Novak, it was agreed that Geisser Engineering’s 10/31/08 invoice for $232.95 be approved for payment.
m. On a unanimously approved motion made by Chief Pomfret and seconded by Joe Tatro, it was agreed that Prout Robert & Elias’s 11/03/08 $2065 invoice be approved for payment.
n. Photographs of the progress of construction were reviewed.
o. The next building committee meeting is scheduled for 4:45 p.m., 18 November, 2008 at the Summit Station.
2. For 18 November meeting
a. Update of CP 004, strip line alteration, $11,706. Pending
i. Rick Amaral to attend and provide background information.
b. Update of DEM/Wetlands deficiencies and DOT/PAP application?
c. Northern Site Contractor’s CP 002, $50,022. Pending DEM/Wetlands determination. Letter of schedule delay concern from Northern.
d. CP 1R3, radiant heat, now $44,213. Approved per 11/11/08 meeting.
e. Radiant heat engineering oversight, not to exceed $4,000. Approved per 11/11/08 meeting.
f. Update of CP 003, concrete apron, reduced to $11,060. Pending
i. Has alternate rebar material been purchased?
g. Status of cistern design. Review submittal for shallower, double tank configuration. Should/when do we request an exploratory dig for ledge?
h. Department will provide water for pressure testing cistern main under building.
i. Can a power outlet be located at the pump house for on-site training lighting? Amperage TBD.
j. Electrical power feed distribution. Review layout proposal.
k. Update of engineering input regarding water heater size reduction and credit. 85 gal vs. 125 gal.
l. Update of apparatus bay door vender/design status.
m. Discuss automatic lighting when alarm sounds.
n. Discuss ownership of applying apparatus bay floor finish.
o. Status of project sign.
p. Design of lettering on face of building.
q. Bond amount adjustment status.
r. Embossed notary seal required on Alhambra’s requisitions.
s. Review construction progress to date. Foundation and backfill.
t. Update of status of meeting zoning application and legal council requirements for the special use pervious parking area and abutter notification of the public zoning hearing date.
u. OMA compliance vs. building committee meeting schedules.
v. Discuss and possibly vote upon the above and any other project related business.
w. Set date for next committee meeting.