WCFD Building Committee Meeting

11 November, 2008

Topics to be included for discussion:

1.     Recap of 5 November meeting

a.     Chief Pomfret, Richard Holt, Denis Fournier, Joe Tatro, Roland Robert, Kent Novak and John Humble present. 

b.    Roland Robert stated that he will ask Alhambra if Alhambra’s performance bond amount will be adjusted to reflect the bond fee listed in each change proposals if approved.

c.     Roland Robert indicated that Alhambra’s acceptance of the bid specification is a formal verification that Alhambra will comply with all RIPDES regulations.

d.    On a unanimously approved motion made by Joe Tatro and seconded by Denis Fournier, it was decided that the decision on the concrete apron described in CP 003 shall remain on hold until a better understanding of the cost of other potential CP’s are understood.  It was understood that delaying the construction of the apron results in the loss of a $3,500 credit because, if the apron is added at a later phase of the project, drilling and pinning of rebar might be necessary.  Roland to review with Odeh Engineering to determine if it is acceptable to imbed horizontal rebar in the bay slab that will protrude from the threshold and can be removed (cut off) at a later date if the apron is not included within the project scope.

e.     It was agreed that further discussions are necessary with regard to providing radiant heat throughout the building.  Roland Robert is of the opinion that there should be in place oversight of the radiant heat design, with particular attention to control systems, by Creative Environment Corp. for an additional fee of $4,000.

f.      Roland Robert provided samples of the beige and red exterior split block material and color chips of the apparatus bay doors other doors and window trim.  The beige and red blocks were approved, both with rough side out and a light beige apparatus bay door and dark red color for other doors and window trim was approved.  Roland will include color numbers on construction documents.

g.     Roland Robert assured Chief Pomfret that the apparatus door design will incorporate high-lift, quick-turn lift mechanisms.

h.     Roland Robert stated that Waterman Engineering has received comments, minor in nature, from DOT/PAP but does not intend to update the site drawing until DEM/Wetlands determination and town engineer’s inputs are finalized.

i.       Joe Tatro presented a verbal offer from attorney Bob Craven to represent WCFD at the zoning hearing for a fee of $300.  Concern was voiced by Kent Novak regarding discounting the relationship already established with attorney Harsch.  On unanimously approved motion made by Joe Tatro and seconded by Richard Holt, it was agreed that Kent Novak will discuss the need for legal representation for zoning’s pervious parking area special use permit with attorney Bill Harsch to obtain an estimate for Mr. Harsch’s services.  If Mr. Harsch’s fee estimate is $600 or less, Mr. Harsch will be asked to represent WCFD at the zoning hearing.

j.       On the advice of Chief Pomfret and followed by a unanimously approved motion made by Joe Tatro and seconded by Richard Holt, it was agreed that a “deluge” shower in the wash-down room is not necessary therefore a smaller, less expensive, 85 gal. rather than a 125 gal. water heater is sufficient to meet the needs of the facility.

k.     On a unanimously approved motion made by Joe Tatro and seconded by Kent Novak, John Humble was given the authority to authorize Alhambra to perform and exploratory ledge determination dig in the area of the cistern for a price not to exceed $500.  This action is to be taken so as to predict the possible cost of removing the ledge in advance.

l.       Joe Tatro offered to transport the flag pole to be purchased from Paul Buddock.  Joe will store the pole on his property until it is time for it to be erected.

m.  The next building committee meeting is scheduled for 4:45 p.m., 11 November, 2008 at the Summit Station.

2.     For 11 November meeting

a.     Alhambra Requisition #1, October, $52,927.

                                                              i.      Schedule of Values progress support

                                                            ii.      Notary Public Seal

b.    Update of CP 1R1, radiant heat, $48,246.  Pending

c.     Radiant heat engineering oversight, $4,000.  Pending

d.    Update of CP 003, concrete apron, $16,081.  Pending

                                                              i.      Alternate rebar attachment configuration.

e.     Update of CP 004, strip line alteration, $11,706.  Pending

f.      Northern Site Contractor’s CP 002, $50,022.  Pending DEM/Wetlands determination.

g.     Status of cistern design and exploratory dig in area of cistern for preliminary determination of the presence of ledge.

h.     Final apparatus door lift design.

i.       Update of status of meeting zoning application and legal council requirements for the special use pervious parking area and abutter notification of the public zoning hearing date.

j.       Update engineering input regarding water heater brand and size.

k.     Flag pole purchase and transport logistics.

l.       Discuss construction progress to date.

m.  Any news from DEM/Wetlands or DOT?

n.     Design of lettering on face of building.

o.    Discuss and possibly vote upon the above and any other project related business.

p.    Set date for next committee meeting.