WCFD Building Committee Meeting

5 November, 2008

Topics to be included for discussion:

1.     Recap of 29 October meeting

a.     Chief Pomfret, Richard Holt, Denis Fournier, Joe Tatro, Roland Robert and John Humble present.  Also present was Rick Amaral of Alhambra Building Company.  

b.    Roland Robert presented the key points discussed and determined at an earlier meeting in the day at the offices of Alhambra.  The purpose of the meeting was to understand what would be involved in possibly introducing radiant floor heat to all areas of the building with the exception of the mechanical room.  (It was recommended that a hot water space heater would be installed in mechanical room.)  Present at the meeting were Lenny Prococcini of Sasa Brothers, Inc., designer and installers of radiant heat, Dave Martin, the radiant heat hardware supplier, Rick Amaral, Roland Robert and John Humble.

c.     It was concluded that no significant changes in the present design of the building slab are necessary other than the introduction of a specific vapor barrier material used with radiant heat.

d.    Lenny Prococcini will generate a cost proposal for the additional radiant heated needed for the remainder of the building.

e.     Dave Martin will provide a list of other fire stations that have incorporated floor radiant heat during their construction using his firm’s product.

f.      Roland Robert is of the opinion that there should be in place oversight of the radiant heat design, with particular attention to control systems, by Creative Environment Corp. for an additional fee of $4,000.

g.     Concern was voiced by Mr. Martin and Prococcini regarding the specified brand and size of the water heater in the existing mechanical design.  They felt it was too expensive and too large.  Roland Robert to follow up with his engineer.

h.     Returning to the building committee meeting, it was decided that no action will be taken on Northern Contractor’s $50,022 change proposal until DEM/Wetlands has approved the current site design.

i.       Roland Robert delivered a signed copy of Alhamra’s performance bond.  Richard Holt had previously reviewed the language in the bond and found it to be satisfactory.

j.       Roland Robert stated that he intends to bring material color chips with him to the next committee meeting for exterior color selections.

k.     On a unanimously approved motion made by Richard Holt and seconded by Denis Fournier, it was agreed that the $278.50 invoice for stenographer services performed during the WCFD presentation at the recently attended planning hearing should be paid.

l.       On a unanimously approved motion made by Joe Tatro and seconded by Richard Holt, it was agreed that the 30’ flag pole being sold by Paul Buddock of Flat River Rd. for $200 should be purchased by WCFD for installation at the new station.

m.  Joe Tatro offered to lead the zoning application requirements for the special use pervious parking area that will include the determination of the need for legal council presence at the zoning hearing.

n.     The next building committee meeting is scheduled for 4:45 p.m., 5 November, 2008 at the Summit Station.

2.     For 5 November meeting

a.     Update of CP 1R1, radiant heat, $46,802.

b.    Radiant heat engineering oversight, $4,000.

c.     Update of CP 003, concrete apron, $16,081.

d.    Update of CP 004, strip line alteration, $11,706.

e.     Northern Site Contractor’s CP 002, $50,022 on hold pending DEM.

f.      Review town engineer’s latest site design alteration recommendations.  Is there a credit because of reduction in fill requirement?

g.     Request exploratory dig in area of cistern for preliminary determination of the presence of ledge.

h.     RIPDES application has been approved with encouragement to obtain written assurance from contractors that all work conducted will be in compliance.

i.       Update of status of meeting zoning application and legal council requirements for the special use pervious parking area.  Note, the completed application must be submitted by Nov. 3.  Abutter notification of the public zoning meeting ten days prior is required.

j.       Update engineering input on water heater brand and size.

k.     Flag pole purchase and logistics.

l.       Exterior color selections.

m.  Discuss construction progress to date.

n.     Any news from DEM/Wetlands or DOT?

o.    Discuss and possibly vote upon the above and any other project related business.

p.    Set date for next committee meeting.