WCFD Building Committee Meeting

29 October, 2008

Topics to be included for discussion:

1.     Recap of 22 October meeting

a.     Kent Novak, Chief Pomfret, Richard Holt, Denis Fournier, Joe Tatro, Roland Robert and John Humble present.  Also present was Rick Amaral of Alhambra Building Company.  

b.    Brad Preston of VFIS has confirmed via e-mail that builder’s risk insurance is in place as a rider to WCFD’s policy.

c.     Brad Preston has also reviewed Alhambra’s certificate of liability insurance and found it to be satisfactory.

d.    Rick Amaral confirmed that the cost of mechanical, electrical and plumbing permits is included within the subcontractor’s bids to Alhambra.

e.     Change proposal #002 involving Northern Site Contractors was reviewed with Roland Robert indicating that the proposal will receive further scrutiny by Waterman Engineering with regard to both scope and price.

f.      Rick Amaral suggested that, once a trailer has been located on the site, weekly construction meetings will be conducted at the site location between Rick Amaral, Alhambra’s subcontractor’s representatives, Roland Robert and one WCFD representative. He further suggested that the building committee might wish to meet on a by weekly basis at the existing Summit station as it has in the past.

g.     Roland Robert will design a cement apron for a possible change order.  Rick Amaral will obtain pricing once the design is established.

h.     Rick Amaral stated that 600 tons of pavement material will be required.  At $66 carrying cost at the “plant” per ton included in the base bid, this computes to a carrying charge of $39,600.

i.       It was agreed that further clarification was needed from Sasa HVAC regarding the scope, design and price of the add-alternate radiant heat in the apparatus bays and the possible change order to add radiant for the remainder of the building.

j.       Rick Amaral stated that, according to Sasa HVAC, regardless of the scope of radiant heat to be installed, the hot water plumbing feeding the air handlers will have to remain because of the need to heat the make-up air mandated by code. 

k.     Based on a unanimously approved motion made by Kent Novak and seconded by Joe Tatro, Geisser Engineering Corp. is to be awarded the construction engineering contract for a not-to-exceed fee of $5,000.  A purchase order was faxed to Geisser 10/24/08.

l.       Based on a unanimously approved motion made by Kent Novak and seconded by Richard Holt, it was moved that Prout Robert & Elias’s invoice of Oct. 2 for $1,190 be paid.

m.  It has been confirmed that an outstanding balance of $464.70 indicated on the Oct. 3 invoice from the office of William Harsch was paid on or about Sept 20 although mailed to the office’s prior address.  Of the remaining current balance, on a unanimously approved motion made by Richard Holt and seconded by Chief Pomfret, it was agreed that the discounted fee of $88.64 be paid.

n.     Rick Amaral submitted a Narragansett Electric Co. “Overhead Easement Application” form to be filled out and mailed along with a copy of the deed.  This action was completed on Oct. 24.

o.    Joe Tatro offered to lead the zoning application requirements for the special use pervious parking area that will include the determination of the need for legal council presence at the zoning hearing.

p.    The next building committee meeting is scheduled for 4:45 p.m., 29 October, 2008 at the Summit Station.

2.     For 22 October meeting

a.     Revisit the Northern Site Contractor’s change proposal #002.

b.    Up date status of add alternate and expanded scope of radiant heat design, installation and cost.  Engineering oversight and possible cost also to be defined.

c.     Review possible cement apron change order.

d.    Review any other change orders.

e.     Roland Robert to provide up date from Waterman Engineering of town engineer’s comments regarding third site plan proposal.

f.      Update of status of meeting zoning application and legal council requirements for the special use pervious parking area.  Note, the completed application must be submitted by Nov. 3.  Abutter notification of the public zoning meeting ten days prior is required.

g.     Discuss construction progress to date.

h.     Review sign design.

i.       Any news from DEM/Wetlands or DOT?

j.       Discuss and possibly vote upon the above and any other project related business.

k.     Set date for next committee meeting.