WCFD Building Committee Meeting

22 October, 2008

Topics to be included for discussion:

1.     Recap of 15 October meeting

a.      Kent Novak, Chief Pomfret, Richard Holt, Denis Fournier, Joe Tatro, Glenn Underwood, Roland Robert and John Humble present.  Also present were Rick Amaral and Don Ihlefeld of Alhambra Building Company.  

b.     It was agreed that the contract with Alhambra will be dated for Oct. 16, 2008 and that the time laps to substantial completion will be stated as six months.  Don Ihlefeld stated that there would be no additional cost due to the sixteen day delay.

c.     Alhambra agreed to abide by the limitations informally presented by DOT and RIPDES until their approvals have been received.  In this regard, it was further agreed that, in addition to the existing site plan requirements, an erosion control barrier would be placed approximately 130 ft. back from and parallel to the Victory Highway property line extending long enough to prevent silt and debris flow to the west due to foundation construction activity.  In addition, it was agreed that the existing access to Victory Highway located at the south end of the parcel of land will be used for the time being to access the site.

d.     Rick Amaral stated that arrangements have been made to initiate a temporary electrical feed to the site.

e.      On a unanimously passed motion made by Joe Tatro and seconded by Denis Fournier, it was agreed that the committee’s recommendation to the board of directors is to proceed with the signing of the construction contract with Alhambra but will include the provision that only the foundation “at-risk” permit and construction be addressed until all permits and approvals have been received for the complete project.

f.       Following this meeting, Richard Holt reviewed the language in the contract once again to fully understand WCFD’s exposure should agency approvals and/or financing not be forth coming.  Richard drafted an exposure-limiting clause that was subsequently agreed to by Alhambra and included in the contract.

g.     The construction contract was signed by Don Ihlefeld and, with the WCFD board of directors approval, by Chairman Kent Novak on Oct. 16, 2008.

h.     Rick Amaral will confirm that electrical, mechanical and plumbing permit fees are included in the subcontractor’s proposals to Alhambra.

i.        It was understood that the drilling of the well will not be initiated until DEM/Wetlands has approved the project.  (Note: John Lorenson has been verbally notified that approval by DEM may not occur until early November.  He indicated that the delay in drilling the well would not be a problem.)

j.        Alhambra is to be provided with a copy of Lorenson’s well drilling proposal and WCFD’s purchase order.

k.     Roland Robert agreed to provide Alhambra with a copy of ODEH’s construction testing specification.

l.        It was agreed that construction testing is a professional service and therefore, an advertisement for such services is not necessary.  Proposals/estimates from three local engineering firms have been requested and obtained.

                                                              i.      Theilsch Engineering ($45,000 ?!)

                                                            ii.      Briggs Engineering (6,996)

                                                          iii.      Geisser Engineering ($5,000)

m.   It was agreed that above grade stone from the interfering stone wall will be stock piled on the site in an area south of any anticipated construction activity.

n.     It was agreed that loam removed from due to the foundation construction activity will be stock piled in an area on the site that will not violate the temporary one acre RIPDES guideline.

o.     It was agreed that monitoring the construction activity on behalf of WCFD will be conducted by committee members with John Humble as the point person.  It was further agreed that a site inspection procedure outlining the key points to be reviewed during a site inspection should be drafted and that a log should be maintained.  A digital camera is also to be utilized.

p.     A resolution to be entered into the minutes of the next board of director’s meeting that is intended to close the matter of the missing stone from a stone wall at the construction site was drafted and presented as a motion by Kent Novak.  The motion was seconded by Joe Tatro and unanimously passed.

q.     The next building committee meeting is scheduled for 4:45 p.m., 22 October, 2008 at the Summit Station.

2. For 22 October meeting

a.      Verification of builder’s risk insurance.

b.     Up date of construction schedule.

c.     Up date of permit fee responsibilities.

d.     Review existing change orders and costs.

e.      Discuss cement apron.

f.       Roland Robert to provide up date from Waterman Engineering of town engineer’s comments regarding third site plan proposal.

g.     Alhambra to establish paving tonnage required.

h.     Rick Amaral to determine if there would be a credit for plumbing that would no longer be needed if radiant heat is installed throughout the building.

i.        Confirm that copy of construction testing requirements has been provided to Alhambra.

j.        Review construction testing proposals.

k.     Provide Alhambra with Lorenson proposal and WCFD purchase order.

l.        Establish plan of action to address “special-use” zoning permit.  Legal council’s presence required.

m.   Update from Kent Novak on Centerville Bank loan application.

n.     Discuss site inspection procedure.

o.     Discuss and possibly vote upon the above and any other project related business.

p.     Set date for next committee meeting.