WCFD Building Committee Meeting

1 October, 2008

Topics to be included for discussion:

1.     Recap of  17 September meeting

a.     Kent Novak, Richard Holt, Denis Fournier, Joe Tatro, Chief Pomfret, Roland Robert and John Humble present. 

b.    Kent Novak and Richard Holt commented on their visit to two facilities constructed by Alhambra, the Albion Fire Station and the Exeter Free Library.  Other than the lack of sufficient heat in the apparatus bays at the fire station and the inadequate window treatment selection due to its poor weather tolerance at the library, all other aspects of both projects were encouraging.

c.     John Humble reported that he had received favorable comments regarding Alhambra’s cooperation and workmanship from the police chief of Hopkington, RI.  The recently built Hopkington police station was constructed by Alhambra.

d.    Richard Holt commented on his meeting with Donald Ihlefeld, president of Alhambra, to discuss Alhambra’s financial stability and reported past work related “violations”.  Richard was convinced that Alhambra’s financial status was sound and those past violations relating to OSHA and payroll regulations were minor in nature and that he received assurance that such deficiencies in management practices have been addressed and corrected.  

e.     On a recommendation made by Joe Tatro, the committee agreed that the chosen construction contractor should be made aware that it is mandatory that all workers at the construction sight must have on their possession at all times an OSHA 10 card and a trade license and that all workers at the construction site must be covered by workers comp. insurance.

f.      On a tabled motion made and seconded at the past September 10 building committee meeting, the committee voted unanimously to recommend to the board of directors at the next board of director’s meeting, that a construction contract be established with Alhambra Building Co.

g.     Roland Robert pointed out that the contract package will include a certificate of insurance, bond, list sub-contractors, construction schedule and schedule of values.

h.     A certified return receipt notification to each of the fifteen abutting property owner as indicated by a highlighted AP map provided by the town’s planning department of the 24 September public hearing was mailed on 12 September.  Thirteen notifications of receipt were returned.  This notification was recorded with the planning office along with a copy of the notification letter.

i.       The fifteen abutting property owners were also notified of and invited to a 17 Sept. building committee meeting.  Five owners attended.  The major concern voiced was their desire for the maintaining of as much of the natural vegetation as possible in order to provide a buffer zone between property lines and road.

j.       WCFD received a conditional approval from the planning commission on 24 September.  Final approval will be handled administratively once permits are granted by DEM Wetlands, DEM/OWTS, DOT/PAP, RIPDES and acceptance of the site design by the town’s engineer.  Kent Novak, Denis Fournier, Chuck Smith, Richard Holt, Joe Tatro, Chief Pomfret, Capt. Mann, Pvt. Nathan Pomfret, Architect Roland Robert, Civil Engineer Tom Walsh and John Humble attended the hearing.  

k.     The next building committee meeting is scheduled for 4:45 p.m., 1 October, 2008 at the Summit Station.

2. For 1 October meeting

a.     Review construction contract with Alhambra.

b.    Confirm Alhambra’s agreement to comply with all safety and labor regulations, e.g., to include OSHA 10 card, license and liability insurance.

c.     Review change orders to date and associated estimates.

d.    Review Alhambra’s sub-contractor/vender list.

e.     Discuss possible “at-risk” foundation permit application.

f.      Update from Roland Robert of status of deficiencies in plan development review application.

g.     Update of applications to agencies.

                                                              i.      DEM/OWTS permit granted 9/23/08

                                                            ii.      DEM/Wetlands determination pending

                                                          iii.      DOT/PAP pending

                                                         iv.      RIPDES (RI Pollutant Discharge Elimination System) pending

h.     Follow up to missing stone and dumped construction debris. 

i.       Establish list of construction testing service firms.

j.       Discuss need for “clerk of the works”.

k.     Determine if a special board of director’s meeting is necessary to award contract in a timely fashion.

l.       Discuss and possibly vote upon the above and any other project related business.

m.  Set date for next committee meeting.