WESTERN COVENTRY FIRE DISTRICT

1110 Victory Highway

Greene, Rhode Island 02827

Phone (401) 397-7520

Fax (401) 397-1084

www.wcfd.net

 

Report to the Board of Directors

Standard Administrative Procedure (SAP) Committee

Wednesday, July 21, 2010

 

  1. An SAP Committee meeting was held on June 23, 2010.
  2. Present at the meeting were R. Holt, K. Novak, W. Mays and J. Humble.  Acting Chief Lacaillade and E. Mann were also present.  Acting Chief Lacaillade has been appointed to the committee.
  3. The minutes to the prior meeting were accepted.
  4. The minutes for this June 23 rd. meeting were distributed on July 2.
  5. The minor editing efforts by Richard Holt of the following SAPs were accepted by the committee:
    1. 1211.02 Duties, Responsibilities & Qualifications of the Deputy Chief.
    2. 1620.00 Standard Administrative Reprimand & Disciplinary Procedure.
    3. 4205.00 Procurement Procedure.
    4. 4605.00 Mileage Reimbursement for Official Travel.
    5. 5116.00 Complaints by Citizens.
    6. 5211.10 Records Keeping/Documentation.
    7. 5354.10 Equal Opportunity Policy.
    8. 7100.00 District Budgetary Process.
  6. It was decided that of the SAPs previously assigned for minor editing, the following needed further attention and would be addressed at the next meeting:
    1. 1211.01 Duties, Responsibilities & Qualifications of the Chief.
    2. 5211.05 Access to Public Records Act.
    3. 4570.00 Property Disposal Procedure.
    4. 5354.00 WCFD Policy on Harassment.
  7. It is anticipated that in addition to the twelve SAP’s listed above, SAP 5216.00, Correspondence Policy, will be ready for the board’s consideration and approval at the August board of directors meeting.
  8. The agenda for this meeting was lengthy with many items not being addressed due to a time constraint.  However, it shall be the practice of this committee to carry forward all open items until appropriately addressed and closed.
  9. The committee is looking forward to any effort made by the district in establishing a secure, redundant electronic documentation control system.
  10. The next SAP committee meeting will take place at 19:00 hours, August 11, 2010 at the Summit Station.

 

SAP Committee members: John Humble (C), Richard Holt, Kent Novak, Skip Mays, Acting Chief Lacaillade.