To:                  Western Coventry Fire District Board of Directors

Subject:           NEW FIRE STATION BUILDING COMMITTEE REPORT

Date:               January 22, 2009

1.      The building committee has met on three occasions since the last report of December 18.

2.      Construction progress continues at a rapid pace despite the severe weather conditions. The block and supporting steel work has been completed.  Sill plates will be attached to the tops of the block walls and by mid next week, the roof trusses will be delivered and erected.  Weather permitting; the roof will be in place by the next board meeting.

3.      All masonry work is contained within heated tenting for a minimum of 24 hours per Geisser Engineering’s guidelines.  In addition, mortar and grout are tested by Geisser Engineering.

4.      The driveway cut has been made and work has begun in establishing the detention pond. (See attached photographs)

5.      In order to carry out the certification process of the well, it is necessary to pump its water for 5 hours at a flow rate of 20 gpm.  So as to prevent flooding of the site, an existing street drain within close proximity to the well head will be used to capture the water once the temperature warms to a point that will reduce the likelihood of ice formation.  Arrangements will be made for water quality testing.

6.      The comments from DOT regarding the PAP permit application are being addressed by Waterman Engineering.  Further delay in granting the permit is not anticipated to be lengthy.  Alhambra’s site sub contractor is aware that any PAP related work is performed at the sub contractor’s risk prior to the permit being granted.

7.      The town engineer has given his approval of the current site design.

8.      With the remaining well certification and DOT/PAP application, an administrative approval of the project by the Planning Commission can be obtained and an application for a full building permit can be submitted.

9.      Approved change proposals to the construction contract amount to date total $56,515, bringing the construction cost total to $1,721,671.  This represents only an $87 increase over that of the last report.  However, there are change proposals that equate to an additional cost of approximately $85,000 that are under consideration and/or negotiation at this time that could bring the construction cost estimate to $1,806,670.  These additional change proposals include such items as site design alterations due to various agency requirements, concrete apron and sidewalk considerations and modifications to the electrical service feed and distribution.

10.  The present total soft cost estimate is $228,154 of which $182,640 has been incurred, leaving $165,176 (7.5%) of the $2.2M total budget for landscaping, FF&E and a contingency.

Respectfully,

Committee: John Humble (C), Kent Novak, Richard Holt, Denis Fournier, Chief Pomfret, Joe Tatro, Glenn Underwood